SPECIAL BOARD MEETING – AUGUST 19, 2008


            The Special Board meeting of the Town Board of St. Armand was held on the above date at the Town Hall, Bloomingdale, NY.


PRESENT:     Supervisor Joyce W. Morency, Deputy Supervisor Charles Whitson, Jr.,                                     Earl J. Dakin, Jr., and Samuel Grimone, Town Clerk Cynthia A. Woodson

                        Water and Sewer Superintendent Bart Crary


EXCUSED:    Councilman Thomas Jones on vacation until August 31st


GUESTS:       None


            The Adirondack Daily Enterprise was notified of this meeting in advance to discuss the Water and Sewer District.


            Supervisor Morency called the Special Board meeting to order at 5:20 p.m.


WELL FIELD


            Bart stated that during his regular routine, he checked on the well field and noticed the well was short 18,000 gallons at the meter. The 100 gallons a minute pump was shown to be overloaded. He called Ron Gill and they checked out the pump. They found a line that had been broken which tripped the pump.


              There are seven wells and three on line are good wells. There is a pump that was put in 1992 and pumps 24/7 365 days a year, it’s the main vein. It pumps 45 gallons per minute. There are two other good producers; one is 100 gallons per minute pump and 75 gallons per minute pump. These are the ones that are used to top off the tank each night to keep it full.


            Of the four wells not used, two wells will never use as they are dry. The other two, Bart would like Ron to replace the 13 and 18 gallon pumps. This will allow Bart to alternate the pumps. The 45 gallon pump is on a timer and he can shut that one off and run the other two to produce water. Bart stated that he has never had to worry about not getting water to fill the tank.


            Councilman Whitson stated that before the new tank was placed; Bart was having a problem with water leaking. Bart had set up schedule to switch pumps to save the pumps so they were not working continuously and without putting a bid demand on it. With the new tank there are no leaks. Councilman Grimone asked if three pump motors are not working and Bart stated there are four pump motors that are not working. Bart stated that when the switch from the old tank to the new tank it went from 125,000 gallons per day to 49,000 gallons per day.


            Supervisor Morency asked Bart to relate the story of finding the leak in the old tank. Bart stated that he got up at 3:00 a.m. drove over from Tupper and went up to the Reservoir. There is one valve for all the water for the tank. Since it was early in the morning and majority of people sleeping; he measured the tank; shut the valve off, came back in one hour and measured the tank again, it was down 1,300 gallons and he aware that it was leaking. Supervisor Morency stated that she will try to use the Reservoir money to help pay for the repairs to the water department.


GENERATORS


            Councilman Dakin stated that there are two generators for the well pumps. Bart stated that one is at the pump house and the other one is on wheels to take to the lift station when needed. Councilman Grimone asked if all generators have been serviced yet. Supervisor Morency stated that the man doing the work has all the manuals for the four generators and started on one already.

SEWER PLANT


            Bart stated that the latest letter from NY Department of Environmental Conservation has some problems. The sewer plant at the shuttle station has two lagoons, two big ponds and the only control down there is the aeration. There have been two new blowers to help increase with the aeration. The biggest problem is in the winter time where they freeze up. Water comes in from the primary lagoon and flows through that, then goes over to the secondary lagoon and then out into Sumner Brook. There is a 45 day retention time until one of the lagoon drops in water before the other lagoon fills back up again. What happens in the winter time is that the secondary ices up before the primary does because of the heat loss of the water. Subsequently, the aeration changes and it loses the mixing capacity. In the summer there is great numbers in the levels.


            Historically, the violations in winter are during the months of February, March, April, and sometimes May. Sometime the violations are by one or two points, sometimes by 26 or 27. Sometimes it is as high as 60, but not often. It’s more within the 25 to 30 range. Bart stated there has never been a violation with the solids; the limit is 70 and he has never seen it above 20.


            Bart stated that the letter from NYS Department of Environmental Conservation is asking for a Comprehensive Performance Evaluation (CPE) of the wastewater treatment plant done by a Professional Engineer to help give insights and ideas to make things better at the Sewer Plant. Bart stated that he has been talking to Todd Hodgson, an engineer from AES (Architecture, Engineering, and Land Surveying) Northeast in Plattsburgh.


RESOLUTION #50 – HIRES TODD HODGSON FROM AES FOR THE COMPREHENSIVE PERFORMANCE EVALUATION


Councilman Grimone, who moved its adoption, offered the following resolution.


WHEREAS A Resolution of the Town Board of the Town of St. Armand to hire Todd Hodgson, an professional engineer from AES Northeast of Plattsburgh to start the process of doing the Comprehensive Performance Evaluation (CPE) of the wastewater treatment plant.


This Resolution was duly seconded by Councilmen Dakin and Whitson, and adopted as follows:


                        Supervisor Joyce W. Morency                       AYE

                        Deputy Supervisor Charles Whitson, Jr.        AYE

                        Councilman Earl J. Dakin, Jr.                         AYE

                        Councilman Samuel Grimone                        AYE

                        Councilman Thomas Jones                             ABSENT



______________________________                                   Dated: August 19, 2008

Cynthia A. Woodson

St. Armand Town Clerk


WATER & SEWER PAYMENTS


            Supervisor Morency stated that the board needs to discuss raising the water rates. The Water department is struggling to keep up with the repairs, etc. Supervisor Morency stated an increase of $.05 will approximately bring in $705.00 annually, at $.10 it will be $1,411.00 annually, and at $.15 it will be $2,116.00 annually.

 

            Councilman Grimone stated that with a computer program we could bill every month by taking the quarterly meter reading and divide it into three monthly payments. Supervisor Morency stated that a 12 month mailing is 12 months of postage and it’s expensive. Councilman Grimone stated that buying a new computer program for the water and sewer will allow for any adjustments to make billing easier and helpful for the people paying for the water and sewer bills. Supervisor Morency stated that this would be good if we could bill every month to help the people.


            Supervisor Morency stated that when Cindy gave Councilman Jones a list of people without meters, he went out to talk to the people about getting a meter. On the list there were a beginning total of 25 individuals who did not have meters, now seven individuals did get meters, and the rest are still being estimated. It would be so much cheaper for them to get meters; yet some are unable to purchase the meters and readers because of the cost. Supervisor Morency asked the town board to decide how they want to charge, and possibly start thinking of getting a new water and sewer program.


            The Water & Sewer Clerk has retyped the old Water and Sewer Regulations to include the updates. Supervisor Morency asked that the board members review this and at the next meeting a decision can be made.


            Supervisor Morency stated the next Special Board meeting will be on August 26th at 11:00 A.M. Councilmen Grimone and Dakin stated they would like to attend but can’t take off from work during the day. Supervisor Morency stated she will call Mr. Garco and get another time for everyone to meet. The meeting will be on the Town Hall and to continue with the Water and Sewer District.


END OF MEETING


            A motion was made by Councilman Grimone, and seconded by Councilman Whitson, to adjourn the meeting at 6:58 P.M.


I, Cynthia A. Woodson, Town Clerk for the Town of St. Armand, do hereby certify that the above is a true and correct transcript of the Regular Town Board meeting minutes held on the above referenced date.



____________________________

Cynthia A. Woodson

St. Armand Town Clerk