SPECIAL BOARD MEETING – AUGUST 28, 2008


            The Special Board meeting of the Town Board of St. Armand was held on the above date at the Town Hall, Bloomingdale, NY.


PRESENT:     Supervisor Joyce W. Morency, Deputy Supervisor Charles Whitson, Jr.,                                     Councilmen Earl J. Dakin, and Jr., Samuel Grimone; Town Clerk Cynthia                                   A. Woodson, and Town Justice Sheridan Swinyer


EXCUSED:    Councilman Thomas Jones


GUESTS:       Sandy Hayes, John Jones, and Joe Garso from North Woods Engineering


            Supervisor Morency called the Special Board meeting to order at 5:25 P.M.


TOWN HALL BUILDING


            Supervisor Morency stated that the last letter from North Woods Engineering is from August 2007 and list the two choices. One option would be to do renovations the upstairs for offices would approximately cost $560,000. The other option would be to have a separate building and renovate the ground floor offices and would approximately cost $450,000. This needs to be addressed as the main reason is for Judge Swinyer’s office that is mandated by certain rules he has to have for his office. Supervisor Morency stated this is one of the main reason and also for the other offices.


            Supervisor Morency stated that she believes going out would work better. A separate building connecting to the town hall and have the judge’s office and the kitchen and community room out there; leaving the community room and the kitchen area out of this building making more room for offices and another bathroom. To use only one story all on the ground floor and save money would really be the best plan.


            Councilman Whitson stated that when he was talking to Sandy Hayes, it was whatever way we decide to go up or go out; this building needs work done on it on the outside walls. If the decision is to go out, we will still have to put in the money to do this building. Both scenarios have pros and cons, as far as going out it would make it better and more accessible and having the judge’s chambers in the separate building.


            Supervisor Morency stated that any renovation done upstairs is to replace all the windows, wiring, heating, and other items that need to be fixed. Eventually all the files in the basement will all come out and be put upstairs. If we decide to move forward we will need to do some bonding to pay for it.


JUDGE’S CHAMBERS


            Justice Swinyer stated that the office is okay for an office, he needs a courtroom with the bench, podium, and meeting rooms. The biggest problem is that the D.A. and Attorneys need to have a place to go to discuss their cases with their clients and have privacy. He also needs an exit to have a quick out in event of safety issues. There is a grant that Justice Swinyer is working on and the grant will help with the construction costs. Supervisor Morency asked Mr. Garco if he knew the office requirement for the square footage for the Judge’s office. Mr. Garco does not know. Supervisor Morency stated that for the grant they need the square footage for the Justice Chambers.


            Councilman Grimone asked if it is even feasible to go upstairs and has concerns about accessibility. Mr. Garco said the offices can go upstairs, but there is a lot of work to get done. The elevator would be the largest expense as well. Supervisor Morency stated that if offices are upstairs then all the file cabinets and records will have to go somewhere; if down stairs in the basement then we have to renovate that area also. Mr. Garco stated that around 1200 square feet should be enough for the new building. It needs to be large enough for a jury pool (around 50 people), Judge’s chambers, office and meeting rooms, and bathroom.


            Sandy stated the Town should do the repairs to the outside building, renovates the walls for the offices, don’t do the upstairs, and by not doing the connector between the buildings should save around $60,000. Councilman Whitson does not want to totally be rid of the connector. Mr. Garco stated there has to be a fire separation with the buildings which is why you have a connector and a ramp. Councilman Dakin stated that if they buy Rodger Willette’s section that he is willing to sell, then you can use part of it for a parking lot by changing the location of the new building which will give you room to expand in the future if necessary. Supervisor Morency stated that the Veteran’s field has a lot of land and some of it could also be used for parking.


            Councilman Whitson will talk to Rodger Willette about the 10ft setback for the trees and he will see if there can be some changes in the setback. Mr. Garco and the board members thought this might work for the new building. Mr. Garco will prepare a cost estimate, drawings, and the square footage for the new building and the renovation of offices, the cost will be approximately $200.00 per square footage.


RESOLUTION #51 – NORTH WOODS ENGINEERING TO DO CONCEPTUAL                                                             DRAWINGS


Councilman Whitson, who moved its adoption, offered the following resolution.


WHEREAS A Resolution of the Town Board of the Town of St. Armand to have Mr. Garco do conceptual drawings for the renovation of the Town Hall building.


This Resolution was duly seconded by Councilman Dakin, and adopted as follows:


            Supervisor Joyce W. Morency                       AYE

            Deputy Supervisor Charles Whitson, Jr.        AYE

            Councilman Earl J. Dakin, Jr.                         AYE

            Councilman Samuel Grimone                        AYE

            Councilman Thomas Jones                             ABSENT



__________________________________                Dated: August 28, 2008

Cynthia A. Woodson

St. Armand Town Clerk


WATER AND SEWER DISTRICT


            Supervisor Morency stated that the Board members can adopt the Water and Sewer Rules and Regulations or if any more additional information needs to go in besides the water usage rates; then the Board members can adopt them or wait. Councilman Grimone asked about the Saranac Lake Village billing in comparison with St. Armand. Supervisor Morency stated that the Saranac Lake billing goes by the number of bedrooms in a house. She also stated that the Bloomingdale School Water and Sewer usage will need to be looked at later after she talks to Mr. Mike Kilroy.


            Councilman Grimone asked about the Water and Sewer computer program, when the rate increase for water usage is done, can other changes be made. Cindy stated that whenever a change occurs it has to be done manually as the current program does not have the capability to do changes like other water and sewer programs. Supervisor Morency stated that the current water and sewer program was done by Adam Bradshaw and it is outdated. Councilman Grimone suggested that a more current computer program be considered for the water and sewer district.


            Supervisor Morency stated that Cindy’s chart gives the Board members an idea of costs if the water usage is increase. There will not be any increase on Water Debt services or Sewer Usage or Sewer Debt services. Councilman Whitson stated that at a meeting with AES engineers about the sewer plant, they were told that the average cost per household for sewer nationwide is $600; St. Armand is paying $400.00.


            Supervisor Morency stated that AES engineers from Plattsburgh, Bart, Councilman Whitson and she had met yesterday about the Sewer Plant. There will be another new survey to do about the Sewer line to be put in on the five streets. More information will be needed for the survey and it will be done with all the people on the sewer.


RESOLUTION #52 WATER & SEWER RULES AND REGULATIONS AND                                                    WATER USAGE RATE INCREASE


Councilman Whitson, who moved its adoption, offered the following resolution.


WHEREAS A Resolution by Councilman Whitson to accept the rules and regulations as they have been proposed and increase the water consumption per thousand gallons from $2.35 to $2.50.


This Resolution was duly seconded by Councilman Grimone, and adopted as follows:


            Supervisor Joyce W. Morency                       AYE

            Deputy Supervisor Charles Whitson, Jr.        AYE

            Councilman Earl J. Dakin, Jr.                         AYE

            Councilman Samuel Grimone                        AYE

            Councilman Thomas Jones                             ABSENT



_________________________________                  Dated: August 28, 2008

Cynthia A. Woodson

St. Armand Town Clerk


END OF MEETING


            A motion was made by Councilman Grimone, and seconded by Councilman Dakin, to adjourn the meeting at 7:20 P.M.


I, Cynthia A. Woodson, Town Clerk for the Town of St. Armand, do hereby certify that the above is a true and correct transcript of the Special Board meeting minutes held on the above referenced date.



_______________________________

Cynthia A. Woodson

St. Armand Town Clerk