WAYS AND MEANS COMMITTEE
Tuesday, May 29, 2018 - 10:00 AM
Shaun Gillilland, Chairperson
Thomas Scozzafava, Vice-Chairperson
Vice-Chairman Scozzafava called this Ways and Means Committee Meeting to order at 10:00 a.m. with the following supervisors in attendance: Robin DeLoria, Archie Depo, Joseph Giordano, Charles Harrington, Ronald Jackson, Stephen McNally, Noel Merrihew, Dean Montroy, James Monty, Gerald Morrow, Roby Politi, Randy Preston, Thomas Scozzafava, and Joe Pete Wilson. Shaun Gillilland, Michael Marnell, Ronald Moore and Michael Tyler had been previously excused.
Department heads present were: Linda Beers, Daniel Palmer, Mike Mascarenas, Terri Morse, Judy Garrison and Dan Manning.
Deputies present: Jim Dougan.
News media present: Keith Lobdell – Sun News
Also present: Larry Vanderburg and the Chrysalis Singers.
SCOZZAFAVA: Good morning. We’ll call the meeting to order and we’ll start with the pledge of allegiance. Roll call please. Okay now we’re going to take a short recess and we’ll move outside for a short Memorial Day observation ceremony.
THE COMMITTEE RECESSED FOR A MEMORIAL DAY OBSERVATION CEREMONY
AT 10:05 AM AND RECONVENDED AT 10:35 AM.
SCOZZAFAVA: Okay we’ll call the meeting back to order. There are no special guests so we’ll move right into resolutions.
RESOLUTIONS RECOMMENDED BY THE HUMAN SERVICES COMMITTEE
Chairman – C. Harrington Vice-Chairman - N. Merrihew
Monday, May 14, 2018
1. RESOLUTION AUTHORIZING THE TRAFFIC SAFETY DEPARTMENT TO APPLY FOR AND ACCEPT A GOVERNOR TRAFFIC SAFETY GRANT IN THE AMOUNT OF $22,000.00, WHICH INCLUDES A LOCAL HIGHWAY SAFETY GRANT IN THE AMOUNT OF $5,400.00 FOR CHILD PASSENGER SAFETY AND POLICE TRAFFIC SERVICES IN THE AMOUNT OF $6,120.00 AND FURTHER AUTHORIZING THE EXECUTION OF A CONTRACT WITH NEW YORK STATE GOVERNOR’S TRAFFIC SAFETY COMMITTEE. Harrington, Monty
2. RESOLUTION APPOINTING DONNA CROWNINGSHIELD AS A MEMBER OF THE ESSEX COUNTY ADVISORY COUNCIL FOR A THREE YEAR TERM EFFECTIVE MAY 1, 2018 - APRIL 30, 2021. Monty, Merrihew
3. RESOLUTION OF CONGRATULATIONS AND APPRECIATION TO ESSEX COUNTY OFFICE FOR THE AGING VOLUNTEER OF THE YEAR RECIPIENTS, STEPHEN THOMPSON AND JOAN DE CESARE. Monty, Harrington
4. RESOLUTION OF CONDOLENCE TO THE FAMILY OF DORIS MERRIHEW. Monty, unanimous
5. RESOLUTION OF CONDOLENCE TO THE FAMILY OF PATRICK GARVEY. Jackson, Monty, unanimous
6. RESOLUTION OF CONDOLENCE TO THE FAMILY OF IOLA COLLINSON. Monty, unanimous
RESOLUTIONS RECOMMENDED BY THE PUBLIC SAFETY COMMITTEE
Chairman – S. McNally Vice-Chairman – G. Morrow
Monday, May 14, 2018
7. RESOLTION AUTHORIZING THE APPOINTMENT OF MEMBERS TO THE ESSEX COUNTY VETERAN’S CEMETERY COMMITTEE. Merrihew, Morrow
8. RESOLUTION OF CONDOLENCE TO THE FAMILY OF GARY PHINNEY. Morrow, unanimous
RESOLUTIONS RECOMMENDED BY THE ECONOMIC DEVELOPMENT COMMITTEE
Chairman – N. Merrihew Vice-Chairman – R. Politi
Monday, May 14, 2018
RESOLUTIONS RECOMMENDED BY THE DPW COMMITTEE
Chairman – G. Morrow Vice–Chairman – R. Politi
Monday, May 21, 2018
9. RESOLUTION AUTHORIZING THE ISSUANCE OF A PERMIT TO THE ADIRONDACK MARATHON DISTANCE FESTIVAL FOR THE USE OF COUNTY ROADWAYS FOR THE 2018 ADIRONDACK MARATHON DISTANCE FESTIVAL TO TAKE PLACE ON SATURDAY, SEPTEMBER 22, 2018 AND SUNDAY, SEPTEMBER 23, 2018. DeLoria, McNally
10. RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A CONTRACT TO JFP ENTERPRISES, INC. FOR AS NEEDED GENERAL CONSTRUCTION AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID CONTRACT. Monty, Morrow
11. RESOLUTION TO AUTHORIZE THE PURCHASING AGENT TO ISSUE A CONTRACT TO JFP ENTERPRISES, INC. IN THE AMOUNT OF $12,576.00, FOR THE INSTALLATION AND SPECIALTY PAINTING IN THE MAIN ENTRY AREAS AND COMMON HALLWAYS OF THE ESSEX COUNTY COURTHOUSE WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID CONTRACT. Morrow, Harrington
12. RESOLUTION IN SUPPORT OF THE EMPIRE STATE TRAIL ROUTE IN ESSEX COUNTY. Jackson, Morrow as amended.
JACKSON: I think we should add the word as amended the one proposed by the people in the county I thought was much better than the original State one.
SCOZZAFAVA: Are you moving that amendment?
JACKSON: Yes I am.
SCOZZAFAVA: Is there a second to the amendment? Mr. Morrow. Discussion on the amendment?
HARRINGTON: I don’t think that there’s been a formal recommendation as of yet as to what route that trail will utilize. I think that there’s still some research that they are anticipating.
SCOZZAFAVA: Further discussion on the amendment? Being none on the amendment, all in favor, opposed – carried. On the resolution, all in favor, opposed – carried.
13. RESOLUTION AUTHORIZING A TEN YEAR SOLID WASTE EQUIPMENT REPLACEMENT PLAN IN THE AMOUNT OF $350,000.00 PER YEAR, ALLOCATING A PORTION OF THE COST BACK TO THE COUNTY LEVY EFFECTIVE JANUARY 1, 2019. Morrow, DeLoria and Merrihew.
MONTY: I just have a couple questions to clarify in my own mind the transfer stations are owned by who? The transfer stations themselves?
PALMER: The transfer stations are owned by the municipalities.
MONTY: By the municipalities?
MONTY: Which brings me to my next question is why is it the county’s responsibility to maintain retaining walls etc. etc. of them since it’s the towns?
PALMER: All improvements to the properties were allocated out to the county so the compactors, the transfer station buildings themselves, the building themselves were actually paid for out of the county when they were first originally constructed so all of those things the retaining walls and everything that was part of the development of the transfer site itself was county costs the rest of it remained with the towns per say, with the site itself.
MONTY: Okay that makes more sense now. The equipment though belongs to the county our compactors, trailers?
MONTY: So do we have a policy for the county as to what can go in those because if communities are dumping things in those compactors and trailers that shouldn’t be in there and it’s damaging the compactors and trailers then it should be the town’s responsibility to ensure that that equipment is being used properly.
PALMER: Yeah, I would think at some point that that would have to be clarified or somehow you know put into wording I guess the original agreement or just assumed that that would be garbage put in there I don’t think there was any other intent for that other than the compactors would of course take garbage but I think if it gets to be a problem and it has been in the last few months or so then yeah, then we may have to clarify something.
MONTY: I would like to see that in this moving forward in this ten year plan that we have a uniformed policy on what goes in there and if something goes in that isn’t supposed to be in there then it’s now the community’s responsibility to repair it.
PALMER: Yeah I think it’s something that can be done before you start purchasing you have until I think probably honestly I think the whole system needs a good review anyways what this resolution my understanding coming out of committee was that this would not kick into place until January 1st so that does give us time to really review and kind of quantify how it is how we want those items handled.
MONTY: Good, thank you.
PALMER: And I guess part of this resolution should also just for clarification purposes should be based upon what was submitted as option two, under the original report that I provided for the board but I can get that stuff to Dan before the regular resolution is actually put into place but I do want it to be understand that $100,000 of the cost is going to be allocated back to the county level the remainder would be in a tipping fee to the towns which would be allocated out to $87.00 a ton to the towns and the rest would fall back to the county level but that was delineated within option two of that report that I provided to the board.
SCOZZAFAVA: Okay, further discussion? The County Attorney just stated that he can add that language in in regards to option two. If not, all in favor, opposed – carries.
14. RESOLUTION OF CONGRATULATIONS TO THE KEENE CENTRAL SCHOOL ON WINNING THE ENVIROTHON HELD AT PAUL SMITHS COLLEGE. Wilson, unanimous
RESOLUTIONS RECOMMENDED BY THE PERSONNEL COMMITTEE
Chairman – R. Moore Vice-Chairman – C. Whitson
Monday, May 21, 2018
15. RESOLUTION AUTHORIZING THE SALE OF PROPERTY TO THE STATE OF NEW YORK DEPARTMENT OF ENVIRONMENTAL CONSERVATION FOR THE SALE PRICE OF $13,400.00, WITH THE SALE PROCEEDS TO BE TRANSFERRED TO THE NORTH COUNTRY COMMUNITY COLLEGE (NCCC) BOARD OF TRUSTEES FOR USE IN THE CAPITOL IMPROVEMENT OF THE NCCC CAMPUS FACILITIES LOCATED IN SARANAC LAKE. Politi, Wilson
SCOZZAFAVA: Just for my clarification so we’re selling a piece of property to the State of New York not the county itself but the municipality?
MANNING: No, no let me explain. The New York State Environmental Conservation has been for the last I’m going to say two years proposing a recreational travel corridor along the railroad that goes all the way from Saranac Lake through. There’s a portion of that property which is attached to the resolution that you’ll see there’s a map there now we own that piece together with Franklin County that small swath that just basically covers the railroad tracks and that basically goes by the gymnasium and as you can see a portion of the parking lot. We’ve gone back and forth on how this was going to transpire DEC has finally arrived at what they think is good, North Country Community College is on board with this, Franklin County has passed a resolution supporting this basically what we would do is sell the fee transfer it and the entirely of swath of land to the DEC for the purposes of this recreational travel corridor. There’s been an appraisal done so we know what the fair market of it was, it came in at $13,400 so that would be the sale price and then of course those monies because we are Essex and Franklin County whole property in trust for the community college they can’t own it but we hold it in trust and because we hold it in trust with them the proposal is that we give back that money to North Country Community College for capital improvements, to put it in their capital improvements fund.
SCOZZAFAVA: My only question would be I know when we had two different sales to the state of New York, proposed sales in the Town of Moriah one was the property and the other was recently Tub Mill in both those cases I thought it was required that the municipality has to pass a resolution in order for the State to acquire that land. I could be wrong on that but I know that we were required to do that before they could purchase the property?
MANNING: I’m not aware of that.
McNALLY: It depends on where the money is coming from?
SCOZZAFAVA: Environmental protection.
McNALLY: It depends on who purchased the property, it depends on where the funding is coming from where in the State.
MANNING: I should check but I don’t think it’s required here but I can check.
SCOZZAFAVA: So both municipalities are in agreement with this sale I’m assuming?
MANNING: Yes as is North Country Community College because it goes right by their gym. Of course North Country Community College would be retaining the right to go across it and things of that nature. One of our big concerns early on was liability too because we’re going to have everybody and their brother going over this thing so we’ll give that to the State and they can take care of this issue.
SCOZZAFAVA: Okay thank you. Further discussion on the resolution? Being none, all in favor, opposed – carried.
FINANCE/TAX REDUCTION/MANDATE RELIEF COMMITTEE
Chairman – T. Scozzafava Vice-Chairman – R. Politi
Monday, May 21, 2017
16. RESOLUTION ACCEPTING THE SEMI-ANNUAL MORTGAGE TAX REPORT FOR THE PERIOD OF OCTOBER 2017 THROUGH MARCH 2018. Morrow, Politi
17. RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD BIDS OR CONTRACTS TO INDEPENDENT TITLE, FOR TITLE SEARCHING WORK ON THE 2016 AND 2017 TAX FORECLOSURE PROPERTIES IN THE AMOUNT OF $110.00 PER ABSTRACT. Monty, Giordano and TABLED.
MANNING: I’m just going to bring up something I wasn’t here when Mike spoke about this. We did get bids that range from $110.00 to $650.00 an abstract and the middle range was $135.00 to $150.00. What we did in the past is so we could get these done relatively quickly, we chose the three top bidders and said, listen if you’re all willing to contract with us at this base of $110.00 we’ll spread these out amongst you so that we’ll get them quicker instead of just one organization but the problem here this was bid out, Independent Title did, was the low bid I would like before the next board meeting, before regular board permission to contact the low three and see if they would all agree to this and this would save us some time. If Independent Title says no then you can’t do it because they were the low bidder but if they agree to it it would be better for us it’s not imperative that we do it but it would be better.
SCOZZAFAVA: So the resolution that’s on the floor do you want to table?
MANNING: Why don’t we just table it until regular board.
SCOZZAFAVA: Can I get a motion to table, moved by Mr. Monty. Is there a second on the table? Mr. Giordano. No discussion. All in favor of the table, opposed – carried.
18. RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD BIDS OR CONTRACTS TO CAPITAL DIGITRONICS FOR A POWER SYSTEM AT THE AINGER HILL SITE IN THE AMOUNT $27,068.28. Jackson, Scozzafava
19. RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE PUBLIC HEALTH DEPARTMENT INCREASING REVENUES AND APPROPRIATIONS IN THE AMOUNT OF $20,000.00, FOR ENGAGING AND COMPLETING THE 3.G.I., INTEGRATION OF PALLIATIVE CARE INTO THE PATIENT CENTERED MEDICAL HOME MODEL, DSRIP-AHI. Monty, Giordano
20. RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE PUBLIC HEALTH DEPARTMENT INCREASING REVENUES AND APPROPRIATIONS IN THE AMOUNT OF $1,000.00, FOR ADULT RECREATION FROM ADIRONDACK HEALTH INSTITUTE. Morrow, Merrihew
21. RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE PUBLIC HEALTH DEPARTMENT INCREASING REVENUES AND APPROPRIATIONS IN THE AMOUNT OF $5,785.82, FOR COMPLETING THE PPS WORKFORCE TRAINING DSRIP-AHI. Wilson, Merrihew
22. RESOLUTION ADOPTING AND APPROVING POLICIES AND PROCEDURES FOR THE PREVENTIVE SERVICES APPROVED BY THE PHAC ON 4/24/18. Monty, Giordano
23. RESOLUTION AUTHORIZING THE PUBLIC HEALTH DEPARTMENT TO ACCEPT A DONATION IN THE AMOUNT OF $500.00, FROM THE KEENE VALLEY CONGREGATIONAL CHURCH FOR THE ESSEX COUNTY HEROIN AND OPIOID PREVENTION ACTIVITIES. Wilson, unanimous
SCOZZAFAVA: Resolutions from the floor?
GARRISON: A resolution authorizing the purchasing agent to award a contract to Lee Kitchen, Carpet and Appliance Center, in the amount of $8,591.06, for flooring at the reception area and main administrative area of the Mental Health Facility with funds to come from budgeted funds and further authorizing the County Chairman or County Manager to execute said contract.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A CONTRACT TO LEE KITCHEN, CARPET AND APPLIANCE CENTER, IN THE AMOUNT OF $8,591.06, FOR FLOORING AT THE RECEPTION AREA AND MAIN ADMINISTRATIVE AREA OF THE MENTAL HEALTH FACILITY WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID CONTRACT. Morrow, Monty
PALMER: Just for your clarification this was work that was being done over at Mental Health based upon a private donation that was provided to Mental Health for improvements to that area. We’re at the point where we need to get that portion of the work done. Our guys are doing the work, we’re spending private money for it.
SCOZZAFAVA: Further discussion? Being none, all in favor, opposed – carried.
GARRISON: Resolution authorizing the purchasing agent to award a contract to Fred Keil Associates in the amount of $9,500.00, for the work to be done at the Cooperative Extension Building.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A CONTRACT TO FRED KEIL ASSOCIATES IN THE AMOUNT OF $9,500.00, FOR THE WORK TO BE DONE AT THE COOPERATIVE EXTENSION BUILDING. Morrow, Harrington
MERRIHEW: Can you explain that.
PALMER: This is actually work that the Community Resource Department looked at in reference to a historical grant the Cornell Cooperative Extension Building we’ve been looking at whether we are going to do improvements over there or what we’re going to do with it. We had originally applied last year it was indicated that we had a good application but that it would be stronger if we had somebody from Historic Preservation that architectural firm to evaluate and add to the grant application that’s going in next year. It is unfortunately a little bit of a risk in terms of what we spent is going to have to come out of contingent account and is subject to whether we get the grant or not, we may not. If we don’t get the grant then we’re out the $9,000.00, if we get the grant it becomes part of the matching funds that are required what they are actually applying for is a $500,000 grant under SHIPO for work associated with that building.
SCOZZAFAVA: Further discussion? Being none, all in favor, opposed – carried.
GARRISON: A resolution authorizing the County Chairman to execute a promissory note in the amount of $250,000 payable to the Development Authority of the North Country in equal consecutive yearly payments of $26,395.52 at an interest rate of 1% a year with a maturity date of 2028 as well as the execution of a grant disbursement agreement with the development authority of the North Country in the additional amount of $250,000 incident to funding the Frontier Town Building/asbestos abatement and other associated Frontier Town expenses.
RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN TO EXECUTE A PROMISSORY NOTE IN THE AMOUNT OF $250,000 PAYABLE TO THE DEVELOPMENT AUTHORITY OF THE NORTH COUNTRY IN EQUAL CONSECUTIVE YEARLY PAYMENTS OF $26,395.52 AT AN INTEREST RATE OF 1% A YEAR WITH A MATURITY DATE OF 2028 AS WELL AS THE EXECUTION OF A GRANT DISBURSEMENT AGREEMENT WITH THE DEVELOPMENT AUTHORITY OF THE NORTH COUNTRY IN THE ADDITIONAL AMOUNT OF $250,000 INCIDENT TO FUNDING THE FRONTIER TOWN BUILDING/ASBESTOS ABATEMENT AND OTHER ASSOCIATED FRONTIER TOWN EXPENSES. Morrow, Merrihew
PALMER: Just under discussion again this is a formality we needed to do in order to under this grant the application for the work that was done down at Frontier Town half of this money was grant which was $250,000, the other half was allocated as a loan which we do have to enter into a loan agree which we do have to enter into a loan agreement for. In terms of the loan we have $120,000 available as a grant program previously that we can use to pay down this loan. We also have some additional money from North Hudson and we have in-kind work that we can charge against it, so based upon the in-kind work that we’re doing at the Frontier Town Site we anticipate that the full $250,000 will be covered in terms of what we pay so ultimately the total cost of $500,000 would be fully covered by either in-kind work, grant, previous grant or some additional funding from the Town of North Hudson but we do, how this works is you do have to enter into that promissory note, you are allowed to pay it off early which is what we intend to do.
SCOZZAFAVA: Okay any further discussion on the resolution? Being none, all in favor, opposed – carries.
Dan and Dan I think both had something?
PALMER: I’ve got three of them actually. I did provide a memo to the board in reference to the Transportation Department as of Friday. What I’m looking for is a resolution authorizing the reorganization of the Transportation Department based upon what was provided for in that memo which would call for the hiring of a Transportation Coordinator within DPW at the General Foreman level. I think Roby’s points that were raised prior to this as to the accountability of the position if it was originally provided as an Administrative Assistant probably was not adequate to meet the needs. I do believe if we hire at that same Transportation Coordinator level and the additional resources that are available within DPW will support that position. I would additional ask that at least a couple members of this board sit in on the interviews for that position. It will be a higher level position working at the general foreman level within DPW so that’s what I’m asking for is a resolution authorizing that based upon that memo of May 25, 2018 and authorizing the recruitment of a Transportation Coordinator to oversee the daily operations of the department.
RESOLUTION AUTHORIZING THE REORGANIZATION OF THE TRANSPORTATION DEPARTMENT UNDER THE DEPARTMENT OF PUBLIC WORKS BASED UPON THE REPORT OF DANIEL PALMER DATED MAY 25, 2018, AND FURTHER AUTHORIZING THE RECRUITMENT OF A TRANSPORTATION COORDINATOR AT THE LEVEL OF A GENERAL FOREMAN TO OVERSEE THE DAILY OPERATIONS OF THE DEPARTMENT.
Moved by Mr. Politi, seconded by Mr. Morrow and Mr. Monty.
MONTY: One thing Dan like I mentioned in my question to you I would hope that the individual that we chose would have some background in grant administration. I think that would be very important.
PALMER: I think we can, like I said to you I think we can revise that spec that’s currently out there. We have a Transportation Coordinator spec that’s within the competitive class. We can revise that spec to include the requirement for grant administration and then we can seek individuals based upon that.
MONTY: Thank you.
DEPO: I also hope that the person on the hiring committee would also have some background with Lake Placid. I think that’s very important. I served that area for years and I think unless you know the traffic in Lake Placid and the tourist traffic in Lake Placid you have no clue how to handle the traffic up there.
SCOZZAFAVA: I’m sure that Mr. Politi will probably serve on that committee because it will have the biggest impact on his community.
DEPO: I agree you don’t want to just take someone from Etown or Keeseville that doesn’t know the traffic up there.
POLITI: The perfect person to sit on that committee would be Jim McKenna. He should be part of that.
PALMER: That’s true.
SCOZZAFAVA: Good suggestion. Any further discussion on the resolution? Being none, all in favor, opposed – so carried.
PALMER: The other one I had was a resolution authorizing the Essex County DPW to enter into a contract with the Town of Moriah for the demolition and removal of the building located at 4314 Main Street in Port Henry, subject to approval of the County Attorney for any such work. The intent would be that our DPW assist the town in taking that building down and that any cost associated with that would be covered by the Town of Moriah for work that our crews did for that.
RESOLUTION AUTHORIZING THE ESSEX COUNTY DEPARTMENT OF PUBLIC WORKS TO ENTER INTO A CONTRACT WITH THE TOWN OF MORIAH FOR THE DEMOLITION AND REMOVAL OF THE BUILDING SITUATE AT 4314 MAIN STREET, PORT HENRY, NEW YORK , SUBJECT TO APPROVAL OF THE COUNTY ATTORNEY FOR ANY SUCH WORK.
Moved by Mr. Jackson, seconded by Mr. Morrow and Mr. Monty.
SCOZZAFAVA: Discussion? Being none, all in favor, opposed – carried.
MONTY: I just got to give a quick shout out. DPW has been helping us with the generator situation that we had problems with the power as the wind storm went through two and a half weeks ago. Initially we had Cummings out of Albany come up and look at our generator and we’ve got a bill sitting on my desk right now for almost $6,000 and Todd Hodgson and Ron Fuller from the Buildings & Grounds here fixed it for $29.00 so I’d like to give a big shout out to them. I mean that Todd has more than paved his way. Thank you.
SCOZZAFAVA: Anything further to come before the ways and means committee? If not, we stand adjourned and we will be moving into a public hearing immediately.
As there was no further discussion to come before this ways and means committee it was adjourned at 11:00 am.
Judy Garrison, Clerk
Board of Supervisors