DPW - COMMITTEE

Monday, April 18, 2022 - 9:30 AM

 

 

 

Robin DeLoria, Chairperson

Clayton Barber, Vice-Chairperson

 

Chairman DeLoria called this DPW Meeting to order at 9:30 am with the following Supervisors in attendance: Clayton Barber, Robin DeLoria, Stephanie DeZalia, Shaun Gillilland, Roy Holzer, Ken Hughes, Noel Merrihew, James Monty, Tom Scozzafava, Joe Pete Wilson, Davina Winemiller, Margaret Wood and Mark Wright.Charlie Harrington, Steve McNally, Matt Stanley and Ike Tyler were excused.Derek Doty was absent.

 

Department Heads present: Jim Dougan, Judy Garrison and Dan Palmer.

 

Also present: Alice Halloran and Chris Maron

 

News Media:Sun News Ė Tim Rowland.

 

 

DELORIA:Weíll call this Department of Public Works meeting to order.Stand for the pledge please.Mr. Dougan.

 

DOUGAN:Good morning.Start with resolutions?Does that work?

 

DELORIA:Yes sir, that will be fine Jim.

 

DOUGAN:My first resolution request is for a permit for the Lake Placid Marathon which is, letís see I donít have the date here.Iím sorry.I will have to get that to you but it would be issuing a permit for Lake Placid Marathon Inspiration Sports for the use of county roadways for the 2022 Lake Placid Marathon.

 

GARRISON:The date is June 12.

 

DOUGAN:June 12, thanks Judy.

 

RESOLUTION AUTHORIZING THE ISSUANCE OF A PERMIT TO LAKE PLACID MARATHON/INSPIRATION SPORTS, LLC FOR THE USE OF COUNTY ROADWAYS FOR THE 2022 LAKE PLACID MARATHON.Holzer, Barber

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:The next is requesting authorization for the purchasing agent to award a purchase order to RR Charlebois in the amount of $280,854.00 for a Western Star plow truck.Iíve got a few other specifics there.Thatís coming from budgeted funds and also, authorizes the County Manager or County Chairman to sign that.

 

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A PURCHASE ORDER TO RR CHARLEBOIS, INC. IN THE AMOUNT OF $280,854.00, FOR A NEW AND UNUSED 2023 WESTERN STAR TANDEM PLOW TRUCK IN THE DEPARTMENT OF PUBLIC WORKS WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER.DeZalia, Scozzafava

 

DELORIA:Questions?

 

SCOZZAFAVA:Two-eighty, wow.Ours is just being delivered that we ordered last April, that was $222,000 so theyíve gone up that much?

 

DOUGAN:Yeah, itís crazy right now.Last year, the one we purchased was about $217,000, excuse me, two years ago we purchased one.Basically in the five year plan we purchase a plow truck every other year and it was $217,000, we had budgeted $225,000, similar to what we discussed with the last equipment that we were awarded Iím going to have to dip into my equipment capital reserve or Iím going to have to push something else that is budgeted, this year off.

 

DELORIA:This is just for the truck, not for the trailer?

 

DOUGAN:This is a tandem plow truck so itís complete with its plow, its wing, box, sander, equipment, sander controls.

 

DELORIA:Okay, any other questions?All in favor, any opposed Ė carried.

 

DOUGAN:The next one would be authorizing the purchasing agent to award a purchase order again to RR Charlebois.This one would be in an amount of $154,530.00.This is for a tandem axle tractor for the Solid Waste Department so, a little more reasonable. This was only $4,530 over what we specifically budgeted this year but it is about $15,000 more than what we bought the last time we bought one of these.

 

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A PURCHASE ORDER TO RR CHARLEBOIS, INC. IN THE AMOUNT OF $154,530.00, FOR A NEW AND UNUSED 2023 WESTERN STAR TANDEM AXEL TRACTOR IN THE DEPARTMENT OF PUBLIC WORKS WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER.Scozzafava, Wood

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:The next three are part of our general site work contract and our doing some road work for us in different locations.The first one is for County Route 80, Lake Shore Road in the Town of Westport.This would be a contract amendment with Reale Construction in an amount not to exceed $29,600.Itís about a 1,000 feet of road that we, excuse me, itís about a 1,000 feet from the Intersection of Hald Road.Itís 450 feet long, both lanes, we are going to be removing the asphalt and installing 18 inches of new item 4 gravel as part of that project.

 

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH REAL CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $29,600.00, FOR LABOR AND EQUIPMENT NECESSARY FOR RECONSTRUCTION OF A SECTION OF COUNTY ROUTE 80, LAKE SHORE ROAD, LOCATED IN THE TOWN OF WESTPORT WITH FUNDS TO COME FROM BUDGETED FUNDS.Barber, Wright

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:The next one, is again a contract amendment with Reale Construction in an amount not to exceed $33,100.00.This is for a section of road in the Town of Crown Point, Pearl Street, County Route 47.Itís about 525 feet long, 18 inches of new gravel, geotextile fabric and it is very close to the intersection of Pearl Street and Creek Road.

 

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH REAL CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $33,100.00, FOR LABOR AND EQUIPMENT NECESSARY FOR RECONSTRUCTION OF A SECTION OF COUNTY ROUTE 47, PEARL STREET, LOCATED IN THE TOWN OF CROWN POINT WITH FUNDS TO COME FROM BUDGETED FUNDS.Winemiller, DeZalia

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:And the last one today is on Tracy Road, itís very close to Newport Pond.It would be a contract amendment with Reale Construction in the amount not to exceed $34,900.00.Itís 1200 feet long, itís both lanes, itís about 24 inches of new item 4 gravel.

 

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH REAL CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $34,900.00, FOR LABOR AND EQUIPMENT NECESSARY FOR RECONSTRUCTION OF A SECTION OF COUNTY ROUTE 6, TRACY ROAD, LOCATED IN THE TOWN OF MORIAH WITH FUNDS TO COME FROM BUDGETED FUNDS.Scozzafava, Winemiller

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:So Judy just brought another permit here so a resolution authorizing the issuance of a permit allowing the use of county roadways for the Wilmington/Whiteface 100K Mountain Bike Race to be held on Saturday, June 4.

 

RESOLUTION AUTHORIZING THE ISSUANCE OF A PERMIT ALLOWING THE USE OF COUNTY ROADWAYS FOR THE WILMINGTON WHITEFACE 100K MOUNTAIN BIKE RACE TO BE HELD ON SATURDAY, JUNE 4, 2022.Holzer, Winemiller

 

DELORIA:Any questions?All in favor, any opposed Ė carried.

 

DOUGAN:Thatís all I had for resolutions.

 

DELORIA: Jim, you provided your report.Does anybody have any questions on the DPW report?

 

SCOZZAFAVA: I donít have a question; this is in regards to highway equipment.I donít even know if itís possible but with the number of banners, every community now is doing the banners for our Veterans in Moriah weíve got over 320.Jim, I know that you guys are right out straight with that bucket truck which is actually more than what is needed for putting banners up.Itís a big truck.So, I didnít know if it would be possible if the county could purchase a smaller bucket truck that would be more practical for doing these banners out of stimulus?Dan is giving me that look like Ė

 

DOUGAN:Iím glad you asked Dan that question instead of me.

 

PALMER:Yeah.

 

SCOZZAFAVA:I mean, let me ask you this because we would be willing to use some of ours in fact Iím going to talk to Crown Point and Westport and see if the three of us want to go in on one.Is that a legitimate use for those funds?

 

PALMER:Again, it would be a Government service anything that, currently because anybody considered with an award under $10 million dollars, any of that money spent has to be spent on typically a Government service so buying a lift truck for that purpose would qualify for a Government service, if you want to spend it thatís another thing but yeah, it would certainly qualify.Can Moriah buy it and we can use it?

 

SCOZZAFAVA: Weíll rent it to you.

 

MONTY:Do you rent it when you use it now?

 

SCOZZAFAVA:Yes, absolutely.Yes, we do.Absolutely.

 

PALMER: I mean, I donít know.We can certainly look at it.

 

DOUGAN:Itís my job to send a bill but Ė

 

PALMER:Itís somebody elseís job to pay that bill.

 

SCOZZAFAVA:We are all fixing the county pot holes that we are getting sued over.

 

DELORIA:Tommy, we use a rack truck and a ladder in Newcomb so.

 

SCOZZAFAVA:We tried that with a front end loader and we got turned in.

 

DELORIA: Yeah, youíve got to be careful of that.

 

SCOZZAFAVA:But anyway.

 

PALMER:Yeah, potentially it is something you could look at.

 

SCOZZAFAVA:I see the chances of the county buying one are slim and nil.

 

GILLILLAND:Jim, the one you have now I mean is that at the end of service life?

 

DOUGAN: I believe the truck that Tom is actually talking about and we have three, there is one that is a smaller vehicle that is at the end of its service life, in fact it wasnít, every year we have to have those booms inspected and itís been more than 25 years that thatís been in service so that one, is going to be surplused out here before long because they wonít approve it for use anymore.

 

MONTY: Iíll give you $5,000 for it.

 

SCOZZAFAVA:You canít use it because of the condition.

 

MONTY: I wonít use it on Main Street.(laughter)

 

SCOZZAFAVA:Actually I saw a picture last year, they were putting banners up in Elizabethtown, our employees were helping and I look in the SUN Community News and thereís our employee in the bucket of Elizabethtownís front end loader putting the banner up so and yes, we did get some feedback on it but not from the Department of Labor.

 

PALMER: I expect you did.

 

MERRIHEW:That went very smoothly, it worked out well.

 

SCOZZAFAVA:As long as you have our employees in your bucket.

 

MERRIHEW:Not mine.

 

DELORIA:Noel was on vacation that week.

 

SCOZZAFAVA:So Jim, what are your plans for replacement on that?

 

DOUGAN:Itís in next years, itís in my next year plan for the five-year equipment plan. We did receive pricing this fall on it, itís about $170,000 for that small truck Iím assuming that price has gone through the roof.

 

DELORIA:Does that require training?

 

DOUGAN:You are supposed to be trained on the use of those, yes.

 

WINEMILLER: I just had a question for Jim regarding these road projects.We are in need of fill a substantial amount of fill, do you already have plans for the fill that you are taking up?

 

DOUGAN:For those projects, we wouldnít want to truck it all the way to St. Armand.

 

WINEMILLER: Oh, no we would come and get it.

 

DOUGAN:We definitely could use trucks.The way weíre doing this is our, you notice that weíre providing all trucking, weíre providing all material so that means that my trucks are under their excavator so Dougie and your people want to work with us and provide a truck and haul some of that material away great.We donít have a specific plan for those weíre trying to get rid of it per say, at the closest location especially with the price of fuel.

 

WINEMILLER: Okay, got it.Thank you.

 

DELORIA:Anybody else have anything?

 

DOUGAN:I will just touch base on a couple of things from my report then?

 

DELORIA:Sure.

 

DOUGAN: I did hand out the revised schedules for bus transportation.Holly our Events Coordinator has worked with Transportation Department to try and make those a little easier to read so everybody has a new copy of that along with a survey has gone out.Itís been out on the Transportation Facebook page, weíre starting to get some comments back and just try to see are there other areas that theyíd like us to expand the route, not saying that we can meet all the requests but we are trying to do better with public transportation if we can so that survey is there for you to take a look at.I would very much like to see the Supervisors comments as well if you could take the time to fill it out, things that we could do better with transportation.

Other than tomorrowís forecast for snow weíve started sweeping roads which I know a lot of towns has done as well.Weíve actually started installing culverts.Mr. Harrington is not here but weíve put some new culverts in on one of his roads we plow for us and I will say please be careful we donít want your plow driver hitting that sharp edge of asphalt.

You know the courthouse roof over here has started you may see the scaffolding and the flags along the edge of the building there.We started to build the new bathroom in the basement of DPW for Soil and Water, we moved them into the other half of the building so hopefully that will be a nicer place for Alice and her staff. Weíre hoping to have that done by May.And, as I said last time if the weather cooperates weíre hoping to start actual asphalt by the first week in May.Thatís kind of what I have going on.Thank you.

 

DELORIA:Okay, Soil and Water Ė Alice.

 

HALLORAN:Good morning.Did you get my report?

 

GARRISON:I put a copy on their desks.

 

HALLORAN: Alright, thank you.I was late, so I wasnít sure if you got it.Highlights similar to last time, weíre still looking for interns.Our tree sale is on Friday and we still have trees available and weíve been getting a lot more calls for new farms or farms that have been around and are interested in being involved in our program so weíre pretty busy.Any questions?

 

DELORIA:From Newcomb, is the hydro seeder available this spring?

 

HALLORAN: It will be available soon. Yeah, we should probably pull it out next week or the week after.

 

DELORIA: I will be ready for it in maybe two weeks.Can we come and get it?

 

HALLORAN:Yes, call beforehand.

 

DELORIA:Do you have the materials?

 

HALLORAN:We have all the materials.

 

DELORIA:Okay good. I will give you a call then.Send our boys up.Thank you.

 

HALLORAN:Alright.

 

DELORIA:Does anybody have anything for Alice?

 

HALLORAN:Thank you.

 

DELORIA: Okay anything else.Fairgrounds, Roy anything today?

 

HOLZER:Not today, thank you.

 

DELORIA:I guess if thereís nothing further to come before this committee, we stand adjourned.

 

††††††††††† As there was no further discussion to come before this DPW committee it was adjourned at 9:45 a.m.

 

Respectfully submitted,

 

 

 

Judith Garrison, Clerk

Board of Supervisors