DPW - COMMITTEE

Monday, May 16, 2022 - 9:30 AM

Robin DeLoria, Chairperson

Clayton Barber, Vice-Chairperson

Chairman DeLoria called this DPW Meeting to order at 9:30 am with the following Supervisors in attendance: Clayton Barber, Robin DeLoria, Shaun Gillilland, Charlie Harrington, Roy Holzer, Ken Hughes, Noel Merrihew, Steve McNally, James Monty, Tom Scozzafava, Matt Stanley, Ike Tyler, Joe Pete Wilson, Davina Winemiller, Margaret Wood and Mark Wright. Stephanie DeZalia and Derek Doty were excused.

Department Heads present: Jim Dougan, Judy Garrison and Dan Palmer.

Also present: Alice Halloran and Holly Aquino

News Media: Sun News – Tim Rowland.

DELORIA: Good morning. Stand for the pledge please. Mr. Dougan.

DOUGAN: Good morning.

DELORIA: Do you want to start with your resolutions Jim?

DOUGAN: Sure, I’ll start with resolutions. My first request would be authoring the purchasing agent to award a purchase order to RR Charlebois in the amount of $149,750, for a new and unused 2022 Freightliner. That’s a roll back truck, it’s a car hauler to replace the one that we currently have that’s dying. This would come from budgeted funds and further authorizing the County Manager or County Chair to sign that purchase order.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A PURCHASE ORDER TO RR CHARLEBOIS, INC. IN THE AMOUNT OF $149,750.00, FOR A NEW AND UNUSED FREIGHTLINER TRUCK IN THE DEPARTMENT OF PUBLIC WORKS, WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER. Winemiller, Wright

DELORIA: Any questions? Being none, all in favor, any opposed – carried.

DOUGAN: Number two, is continuing with more of our civil term contract for road reconstruction. This would be authorizing a contract amendment with Reale Construction in an amount not to exceed $20,500.00. that’s for a section of County Route 7, White Church Road in the Town of Crown Point. It would be coming from budgeted funds and authoring the County Chair or County Manager to execute that contract amendment. It’s about 500 feet of road that we’re going to reconstruct, it’s both lanes. We’re going quite deep, 48” with new gravel, binder and top and this is right at the town line between Crown Point and Moriah.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH REALE CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $20,500.00, FOR LABOR AND EQUIPMENT NECESSARY FOR LIMITED ROAD RECONSTRUCTION OF A SECTION OF COUNTY ROUTE 7, WHITE CHURCH ROAD LOCATED IN THE TOWN OF CROWN POINT WITH FUNDS TO COME FROM BUDGETED FUNDS. Harrington, Holzer

DELORIA: Any questions? Being none, all in favor, any opposed – carried.

DOUGAN: The next one is to paint three bridges. This is authorizing the purchasing agent to award a contract to Amstar of Western New York in the amount of $752,800.00. The three bridges are one on Hulls Falls Road in the Town of Keene, there’s one on blue Ridge Road in North Hudson and another one on the Blue Ridge Road in Minerva. We will be, DPW will be providing the temporary traffic signals, this will be coming from budgeted funds, CHIPS funds specifically and further authorizing the County Chair or County Manager to execute that contract.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A CONTRACT TO AMSTAR OF WESTERN NEW YORK IN THE AMOUNT OF $752,800.00, TO PAINT THREE BRIDGES LOCATED IN THE TOWN OF KEENE, TOWN OF NORTH HUDSON AND THE TOWN OF MINERVA WITH FUNDS TO COME FROM CHIPS FUNDING AND FURTHER AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID CONTRACT. Barber, Wright

DELORIA: Any questions? I do. For paint? For three bridges? My word.

DOUGAN: Well, it’s painting and sealing and it’s –

DELORIA: Is there sand blasting?

DOUGAN: Oh yeah, it’s putting those diapers up underneath to make sure none of the stuff goes into the water oh yeah. We received three bids. The bids went from this low bid to just under a million dollars.

DELORIA: And that’s for three of them. Okay. Any other questions?

WINEMILLER: Is that the entire bridge underneath?

DOUGAN: Yes, that’s all of the steel, superstructure that’s the whole thing.

WINEMILLER: And this paint will help it from rusting and things like that?

DOUGAN: Yeah, this is our way of actually you know, preserving these bridges so we don’t get into a full restoration or reconstruction.

DELORIA: And this part of your schedule that you’ve been working on?

DOUGAN: Yup, yup.

DELORIA: Got you, okay. All in favor, any opposed – carried.

DOUGAN: The next two are again about bridges. The first one, is for it’s known as the Emergency Services Bridge, right near the covered bridge in the Town of Jay. I have a contract with Town and County Bridge and Rail already where they give us a unit price to clean and seal the concrete bridge deck. So this is a contract amendment. Each time we do a bridge they have to give me an updated price based on, let me go back, it’s a unit price that they bid of about 19 cents a square foot so that tells you how much square foot we’re dealing with there, excuse me, a dollar nineteen cents. So this would authorize a contract amendment with Town and County Bridge and Rail in an amount not to exceed $14,763.00, that’s for the concrete bridge deck cleaning and sealing. The bridge is located on County Route 82, Glen Road over the Ausable River, Town of Jay, funds to come from budgeted funds and further authorizing the county chair or county manager to execute that contract amendment.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH TOWN & COUNTY BRIDGE & RAIL IN AN AMOUNT NOT TO EXCEED $14,763.00, FOR LABOR AND EQUIPMENT NECESSARY FOR CONCRETE BRIDGE DECK CLEANING AND SEALING OF A BRIDGE LOCATED ON COUNTY ROUTE 82, GLEN ROAD OVER THE AUSABLE RIVER IN THE TOWN OF JAY WITH FUNDS TO COME FROM BUDGETED FUNDS. Holzer, Harrington

DELORIA: Any questions? All in favor, any opposed – carried.

DOUGAN: And the last one I’ve got listed for today again, is another contract amendment with Town and County Bridge and Rail, amount not to exceed $7,312.00. This is for the concrete bridge deck cleaning and sealing of the bridge on the Dugway Road, right in Clintonville, in the Town of Chesterfield funds to come from budgeted funds and further authorizing the County Chair or County Manager to execute that contract amendment.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH TOWN & COUNTY BRIDGE & RAIL IN AN AMOUNT NOT TO EXCEED $7,312.00, FOR LABOR AND EQUIPMENT NECESSARY FOR CONCRETE BRIDGE DECK CLEANING AND SEALING OF A BRIDGE LOCATED ON DUGWAY ROAD OVER THE AUSABLE RIVER IN THE TOWN OF CHESTERFIELD WITH FUNDS TO COME FROM BUDGETED FUNDS. Barber, Wood

DELORIA: Any questions? All in favor, any opposed – carried.

DOUGAN: And the next one I have that’s not on the list was discussion at the Fairgrounds committee meeting today. We discussed going out to bid to see if anyone would like to open up the campground again. In the past, the campground was operated by a couple of local gentlemen who had a contract to run that for about five years so just looking for authorization to go out to bid to see if anybody is interested in doing that.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO GO OUT TO BID FOR OPERATION AND MANAGEMENT OF THE CAMPGROUNDS LOCATED AT THE ESSEX COUNTY FAIRGROUNDS. DeLoria, Holzer

DELORIA: Any questions? All in favor, any opposed – carried.

DOUGAN: That’s all I have for resolutions. There’s a nice picture in the report of the Water Street Bridge over her in Elizabethtown. We’re getting ready, actually later this week, the superstructure the concrete neck beams as we call them are coming and so just to let you guys see some progress. Other than that, I did double side the report for Supervisor Hughes’ benefit.

HUGHES: Saves paper. This is great.

DOUGAN: I can be taught.

PALMER: Jim, do you know what they are doing in Lewis, over on Route 9, the State?

DOUGAN: Yup, they are replacing culverts. You’re talking North there? They are replacing culverts. We did receive notification. Mr. Monty you got it too. They are going to have a shut down there for about a week, right?

MONTY: Nope.

DOUGAN: No, not all?

MONTY: No, they were supposed to start last Monday but they couldn’t mobilize in time so they were mobilizing today. It will be closed from 6:00, May 20^th and hopefully be back operational by I think it’s Tuesday, the 24^th at 8:00 a.m. so there is four days there that they are going to be closed.

PALMER: Is there a detour around that?

MONTY: There is but don’t look at the State’s detour. The State will have you going 32 up to 33 and back and I’ve got Lewis residents that didn’t know this, Deer’s Head Road to the Moss Road and right back. It’s going to add maybe five miles. The State has it listed as Exit 32 to Exit 33 or 33 to 32.

DOUGAN: Trying to keep truck traffic off those roads.

MONTY: I think so.

PALMER: Yes.

DELORIA: Which is wise. Okay, any questions for Jim? All set then, okay. Roy, did you have anything for us from the fairgrounds? Any comments?

HOLZER: Jim already did the resolution we wanted out of committee.

DELORIA: Okay and Alice.

DOUGAN: Thank you.

DELORIA: Thank you Jim.

HALLORAN: Good morning. Last week we had the Northern Adirondack Regional Envirothon and I just wanted to announce that a team from Keene Central School won the whole event. Not just Essex County so they will be going to the State Envirothon in about two weeks. Keene Central Beaver Bombs, other than that everything is in my report.

HARRINGTON: I was at the Windchill Factor this weekend and I witnessed what I would consider a dangerous of infestation of gypsy moths. They’re about less than a quarter of an inch long now and it’s going to be exploding here soon. I don’t know if there is anything the State can do or if there is any options available for private business or private property owners but there needs to be awareness out there. There was about 20 that dropped on myself and if people aren’t aware of it, then that’s how they are spreading on top of the wind and whatever so, we need to be prepared if something is to be done about it or maybe we just say that’s the way it is and we’ll go through that and it will be rather difficult and aggravating but they’ll take care of themselves in a couple years.

HALLORAN: Yeah, I think the most extensive information on how to deal with them is from the DEC, that we’ve looked into but definitely we can help spread awareness through our channels of media and stuff like that.

GILLILLAND: For my cultural insensitive colleague, it’s spongy moths. (laughter)

HALLORAN: Anything else?

DELORIA: Okay, anything else for Alice? Okay, thank you Alice. If there is nothing more to come before this committee we stand adjourned.

As there was no further discussion to come before this DPW committee it was adjourned at 9:45 a.m.

Respectfully submitted,

Judith Garrison, Clerk

Board of Supervisors