DPW - COMMITTEE
Tuesday, February 16, 2021 - 9:30 AM
Clerkís note - This meeting was held virtually
Robin DeLoria, Chairperson
Archie Depo, Vice-Chairperson
Chairman DeLoria called this DPW Meeting to order at 9:30 am with the following Supervisors in attendance: Clayton Barber, Robin DeLoria, Archie Depo, Stephanie DeZalia, Shaun Gillilland, Joseph Giordano, Charlie Harrington, Roy Holzer, Ken Hughes, Steve McNally, Noel Merrihew, James Monty, Jay Rand, Tom Scozzafava, Jeff Subra, Ike Tyler, Joe Pete Wilson and Davina Winemiller††
Department Heads present: Jim Dougan, Judy Garrison, Mike Mascarenas and Dan Palmer.
Also remote: Alice Halloran, Lynn Donaldson and Tim Rowland Ė Sun Community News.
DELORIA:† Iíll call this Department of Public Works Committee meeting to order. Iíll turn it over to Mr. Dougan, Jimmy?
DOUGAN: Should we do the salute to the flag, first, today?
DELORIA: What do you want to do?
DOUGAN: The salute to the flag?
DELORIA: We did it at the last meeting, but Iím absolutely in favor of that. Can we stand for the pledge, please? Thank you for that patriotic remembrance.
DOUGAN: †Yeah, so people probably see I have a pretty large agenda. So, Iím going to jump right into resolutions, if thatís okay?
DELORIA: Thatís fine Jimmy.
DOUGAN: My first three are all about going out to bid, so I will, I will, I will reference each one of them fairly quickly, to try and get through all 20 of these quickly. The first, Iím asking for authorizing for the Purchasing Agent to go out to bid for the Tracy Road over New Pond Brook Bridge replacement project, located in North Hudson. The second is for the Purchasing Agent to go out to bid for the Water Street over the Branch Bridge Replacement Project located in Elizabethtown and the third is the Tracy Road over Ashcroft Brook Culvert Replacement Project, located in North Hudson.
DELORIA: Okay, and Jimmy, is there State and Federal monies for these particular projects?
DOUGAN: The Tracy Road over New Pond Brook would be county funds. The Water Street over the Branch is a federally aid funded project, currently funded at 80% federally money and the third, Tracy Road over Ashcraft Brook is a Culvert New York Award, that is 100% funded through the State.
DELORIA: Revenue is good; okay. Does the Committee have any questions for Jim on these resolutions? If not can I have a motion to approve all three, and then weíll divide them up at Ways and Means?
DEZALIA: Iíll move it.
DELORIA: Stephanie, thank you. Giordano, thank you.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO GO OUT TO BID FOR THE FOLLOWING BRIDGE REPLACEMENT PROJECTS; TRACY ROAD OVER NEW POND BROOK, WATER STREET OVER THE BRANCH BRIDGE AND TRACY ROAD OVER ASH CRAFT BROOK CULVERT REPLACEMENT PROJECT.† DEZALIA, GIORDANO
DELORIA: All in favor? Any opposed? Thank you, Jimmy, number four?
DOUGAN: Number four is from our Solid Waste Program, replacing some of the equipment that was in the 10-year Solid Waste equipment plan. Looking for authorization, for the purchasing to award a purchase order to Waste Quip in the amount of $126,248.00 for two of the injection style containers. Those are the containers we use in Newcomb, Minerva, Keene and Essex.
DELORIA: Jimmy, injection style containers, youíre talking about for the actual household waste trash?
DOUGAN: The normal, municipal, solid waste, yeah. These are the containers that the small compactor, that you have there in Newcomb actually pushes into these and then those containers are picked up with a normal roll-off truck, thatís taking yours for example and itís taken to Schroon where itís put through the large compactor there. The five, total, of those units that we have right now, are all original from about the year 2000.
DELORIA: Yeah, yeah and they leave a trail going back to the county, I can assure you. Iíve seen them pull out of here. Any questions for Jim on this?
HOLZER: Robin, is the $126,000.00 part of the budget this year?
DOUGAN: Yes, yeah, those pieces of equipment, one of them was scheduled to be replaced in 2020 and one is in 2021. We received pricing from Purchasing Cooperative in late 2020 and they told us that the shipping charges, they can ship two for the same cost as one. So, since it was budgeted and one in each year, we decided to bid it in early January and youíll see a resolution down a little bit further to move a little money from 2020 to 2021 and thatís what itís for.
DELORIA: Okay, Jimmy, why donít we add to that resolution, to come from budgeted funds and then we wonít have to have that question come back up?
DOUGAN: Yeah, itís actually there, in my description.
PALMER: It says that.
DELORIA: Alright, so I need a motion to move that resolution. Roy, thank you. Do I have a second? Thank you Clayton.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A PURCHASE ORDER TO WASTEQUIP IN THE AMOUNT OF $126,248.00, FOR (2) NEW AND UNUSED 42 CUBIC YARD HEAVY DUTY FULL EJECTION CONTAINERS WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER.† HOLZER, BARBER
DELORIA: All in favor? Any opposed? None.
DOUGAN: The next one, this is a month or so ago, I asked to bid a 20-trailer instead of the 50-ton trailer that I had originally in the budget. I described at that point, the idea of using a tag along trailer behind a tandem truck or a tri-axel rather than moving all of our equipment behind a tractor trailer, so that small jobs we could get completed by just one move out there. So, this is authorizing the Purchasing Agent to award a purchase order to Certified Stainless Service, Inc. in the amount of $25,050.00 for a 2021, 20-ton tilt trailer, funds to come from budgeted funds and further authorizing the County Manager or County Chairman to execute such purchase order.
DELORIA: Okay, any questions on this resolution from the Committee?
WINEMILLER: I have a question Robin.
DELORIA: Iím sorry Davina.†
WINEMILLER: Thatís okay, so did this go out to bid, Jim or is it State contact?
DOUGAN: No, this went out to bid.
WINEMILLER: Okay, thatís all I wanted to know.
DOUGAN: Surprisingly, we actually received six bidders for it, ranging from this being the low to a high of a little over $28,000.00.
WINEMILLERA: Okay, thank you
DELORIA: Motion from a committee member to move it?
WINEMILLER: Iíll move it.
DELORIA: Thank you Davina, so I have a second? Joe Giordano, thank you.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A PURCHASE ORDER TO CERTIFIED STAINLESS SERVICE INC. IN THE AMOUNT OF $25,050.00 FOR A 2021 INTERSTATE MODEL 40TDL 20 TON TILT TRAILER WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER.† WINEMILLER, GIORDANO
DELORIA: All in favor? Any opposed? Motion carried.
DOUGAN: Number six is a resolution authorizing the Purchasing Agent to award a contract to Reale Construction for civil site work, as needed, and further authorizing the County Chairman or County Manager to execute that contract. Um, this is similar to the annual contacts that weíve put out for engineering, for architecture, for bridge repairs. As we come across a project that we might need a little help to accomplish, I can use this contract for small projects, up to a maximum of $35,000.00 to hire a contractor, in this case, Reale, to supplement our crew. An example might be, if I need an excavator thatís larger than what we have, right now and somebody to operate it for a couple of days, for a larger project, we can use this contract.
DELORIA: Jimmy, is this for small projects, up to, it implies multiple projects, is there a ceiling on this?
DOUGAN: No, itís really, an individual project, up to $35,000.00. Every time I do any work with this contractor weíll develop a scope, together, the contractor and myself or my staff and then if itís over $5,000.00 worth of work, I will be bringing that to the board in what we call the LOA, a letter of authorization and the board will approve those before we move forward.
DELORIA: Okay, any questions on this resolution? Okay, being none, motion to approve, anybody? Joey, thank you. Do I have a second? Roy, thank you.
RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD A CONTRACT TO REALE CONSTRUCTION FOR CIVIL/SITE WORK CONSTRUCTION AS NEEDED AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID CONTRACT.† GIORDANO, HOLZER
DELORIA: Any opposed? Carried
DOUGAN: Okay, so number seven is another bridge project on our list to start preliminary design. So, this is a resolution authorizing a contact amendment with Schroder Rivers Associates, in an amount not to exceed $24,300.00. This is going to include survey, geotechnical evaluation, hydraulic evaluation and a geomorphic elevation for the Loukes Road over Boquet River Project in the Town of Essex.
DELORIA: okay, any questions on this? Motion to move this resolution? Clayton, thank you. Do I have a second? Thank you Stephanie.
RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER EXECUTE A CONTRACT AMENDMENT WITH SCHODER RIVERS ASSOCIATES IN AN AMOUNT NOT TO EXCEED $24,300.00, FOR PRELIMINARY ENGINEERING FOR THE LOUKES ROAD OVER BOQUET RIVER BRIDGE REPLACEMENT PROJECT LOCATED IN THE TOWN OF ESSEX WITH FUNDS TO COME FROM BUDGETED FUNDS.† BARBER, DEZALIA
DELORIA: All in favor? Any opposed? Carried
DOUGAN: Number eight is my request to carryover some grant funds for a vac-truck unit. The amount is $296,650.00. It was in the 2020 budget, we did attempt to bid the vac truck unit in the fall, we didnít receive any bids. Weíve had to rework the specs to put it out to bid, so this is asking to move that money forward.
DELORIA: Mover? Tom, thank you for that. Do I have a second? Joe.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $296,650.00, IN THE DEPARTMENT OF PUBLIC WORKS ROAD MACHINERY AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† SCOZZAFAVA, GIORDANO
DELORIA: Any questions on this? Being none, all in favor? Opposed? Thank you, carried.
DOUGAN:† Number nine is the same kind of thing. We received a Smart Growth Grant from the DEC, for the building thatís being constructed down at the Fish Hatchery. Of the $75,000.00 we received at the end of 2020, we still had $7,117.89 left over, so I would like to move that money forward into 2021.
DELORIA: Okay, Tommy? Second? Joe Giordano.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $7,117.89. IN THE DEPARTMENT OF PUBLIC WORKS FISH HATCHERY AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† SCOZZAFAVA, GIORDANO
DELORIA: Any discussion? Okay, no questions? Motion approved, say aye. Any opposed?† Carried.
DOUGAN: Number ten is really regarding that 20-ton trailer that we just talked about. As I said, I had a 50-ton trailer in my plan for 2020 for replacement equipment, you know, because we changed it to a 20-ton and put it out to bid, Iíd like to move that money forward. Itís an amount of $36,707.50 that 2020 funds in road machinery that I would like to move forward.
DELORIA: Okay, motion to move that? Joe. Do I have a second? Clayton, thank you Clayton.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $36,707.50, IN THE DEPARTMENT OF PUBLIC WORKS ROAD MACHINERY AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† GIORDANO, BARBER
DELORIA: Any discussion, questions? All in favor? Opposed? Resolution carried.
DOUGAN: Number eleven, Iím still carrying money over here. This one is specifically for the addition project thatís going on over here at DPW and that account, at the end of 2020 there was $42,696.31 leftover towards building materials for this addition and so Iíd like to move that forward in 2021 to finish the project.
DELORIA: Okay, Joe Giordano moved, Claytonís second.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $42,696.31, IN THE DEPARTMENT OF PUBLIC WORKS COUNTY ROAD AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† GIORDANO, BARBER
DELORIA: Any questions or discussion? Being none, all in favor? Any opposed? Resolution carries
DOUGAN: Number twelve is the LED lighting upgrade project that weíve been doing for the last few years. In 2016 we had an energy audit done, that company, Danforth, told us that weíd save close to $55,000.00 a year if we changed the more than 4,200 light fixtures that Essex County has from fluorescent and incandescent to LED. Weíve chosen to do that over time with our own forces. Weíve spent a little over $88,000.00 or $87,000.00 so far of the money that was set aside by this Board back in 2017. So, Iíd like to keep moving that forward so we can continue to buy the LED light fixtures. Itís an amount of $72,396.36.
DELORIA: Okay, Tommy will move it and Iíll second it.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $72,396.36, IN THE DEPARTMENT OF PUBLIC WORKS BUILDINGS AND GROUNDS AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† SCOZZAFAVA, DELORIA
DELORIA: Any discussion or questions?
WINEMILLER: I have a question Robin.
DELORIA: Yes, because the Town of Newcomb did all of our town hall and highway department buildings, we actually received a grant from NYSEG to do that, for about $8,000.00. We also converted all the streetlights and lighting in Newcomb and we saved $15,000.00 in a year, just the energy costs and the rental fees that NYSEG charges for these lights of the first year. So, essentially weíre not in the red anymore and the money weíve saved actually paid to have all those lighting upgrades in the town hall done. So, these LEDs is the way to go, for sure.
So, if there are any questions?†
WINEMILLER: Iíve got a question.
SCOZZAFAVA: Davina was first.
DELORIA: Okay, Davina
WINEMILLER: Sure, Jim I just wanted to ask if you have noticed any failures in the LED lights? Have you come across that, at all?
DOUGAN: Not so far. Not that weíve installed in these last three years. I havenít seen any failures, so far.
WINEMILLER: Excellent, thatís all I needed to hear.
DOUGAN: You have an issue someplace?
WINEMILLER: Well, just at my house, but I was just curious. I know they say, you know, thereís 20 years or something. I just wanted to know, the bigger fluorescence, or, Iím sorry the LEDs were having any failure issues.
DOUGAN: Not that weíve seen, but Mr. Scozzafavaís right behind you, so maybe he knows a good electrician for you to use.
SCOZZAFAVA: Some of the earlier bulbs had driver issues and Dollar General or Walmart they were selling 4 LED bulbs for .99Ę, so thereís a reason why theyíre selling them for that amount of money.† You know, again, try and buy quality.
My question, Jim, have we done all our parking lots with all of our outdoor lighting, like up at the Public Safety building?†
DOUGAN: Yeah, actually the Public Safety Building and the main parking lot near the main complex are about 90% complete. We got one head over at Mental Health that weíre still trying to work with NYSEG to protect the line that goes awful close to it, you know, so our guys donít get electrocuted, but the majority of our exterior lighting is done, at this point.
SCOZZAFAVA: Okay, thank you.
DELORIA: Okay, any other questions? I did get a motion, did I not? I got a motion and second, so all in favor? Any opposed? Resolution carries
DOUGAN: Number thirteen; is the Fish Hatchery. This is the Northern Borders Grant that we received to work on water supply and water conservation issues. The project to slip line underneath the, Iíll call it the current office building and where the small fish are raised is just about to go out to bid and this is the money that will pay for it. So, Iím asking, that was carried in last yearís budget, Iím asking to move that forward and the amount of $132,816.50, Iím asking you to move forward to this yearís budget.
DELORIA: Okay, a motion? Joey and Stephanie, thank you.
RESOLUTION AUTHORIZING A CARRYOVER OF UNEXPENDED 2020 FUNDS IN THE AMOUNT OF $132,816.50, IN THE DEPARTMENT OF PUBLIC WORKS FISH HATCHERY AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† GIORDANO, DEZALIA
DELORIA: Any questions or discussion? All in favor? Any opposed? Resolution carries.
DOUGAN: Number fourteen is more about procedure that anything else. One of our funding sources for the Transportation Department is, they call it Federal Transit Capital Project funding. We have a five-year plan with them, that ran from 2017 to 2022. They are asking for an updated resolution in the amount of $1,016,930.00 under contract number C004120 and itís, itís money that we plan on and already budgeted, but they are asking for a new resolution and new signatures.
DELORIA: Okay, motion to move this? Joe Giordano. Do I have a second? Roy, thank you Roy.
RESOLUTION AUTHORIZNG THE TRANSPORTATION DEPARTMENT TO ACCEPT FEDERAL TRANSIT CAPITAL PROJECT FUNDING IN THE AMOUNT OF $1,016,930.00, AND FURTHER AUTHORIZING A BUDGET AMENDMENT FOR THE SAME.† GIORDANO, HOLZER
DELORIA: Any question for Joe on that? Being none, all in favor, say aye? Any opposed? Resolution carried
DOUGAN: Number fifteen, is, Iím asking for a resolution to apply for and accept a grant from New York State DEC for 50% of the Household Hazardous Waste collection events that took place in 2020. The total expenditure was $32,837.59. Iím asking them for a grant, 50% of $16,418.80. As an FYI, we did receive last month, we did receive payment from DEC for the 2018 grant that was applied for, 50% back.
DELORIA: Thatís an amazing thing to learn. Motion to move this resolution? Stephanie. Do I have a second? Tom. All in favor saying aye? Any opposed? Resolution carries.
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS APPLY FOR ACCEPT A 2020 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION HOUSEHOLD HAZARDOUS WASTE GRANT FOR REIMBURSEMENT OF UP TO 50%.† DEZALIA, SCOZZAFAVA
DOUGAN: Number sixteen and seventeen, those go together. We did a similar project with the Town of North Elba, a month or so ago. The Town of Wilmington has a waterline underneath the bridge on New York State DOT road that is in desperate need of some work. The Town of Wilmington would like to basically piggyback through Essex County with one of our term contract agreements. So, the first resolution is a budget amendment for revenue and expenditure in the amount of $93,988.00, that will, you know, basically set up the budget for us to have this expenditure and receive the revenue back from the Town of Wilmington once the work is done.
DELORIA: Okay, Iíll move that. Do I have a second from Committee? Stephanie, thank you Stephanie.
RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE DEPARTMENT OF PUBLIC WORKS INCREASING REVENUE AND APPROPRIATIONS IN THE AMOUNT OF $93,988.00, TOWN OF WILMINGTON FOR CONTRACTING SERVICES. DELORIA, DEZALIA
SCOZZAFAVA: What exactly are we doing here? Because I went through this when we replaced a bridge in Moriah Center. So, is the County picking up the cost?
DOUGAN: No, no the County, weíre basically being a conduit to allow Roy and his water department to get this work done using a contract that we bid every year in order for him to get it done, is basically, as soon as spring. Is that correct Roy?
HOLZER: Thatís correct and Jim was so kind to give us a 50-year financing plan at zero percent interest. So, we really appreciate that. Thatís a joke, weíre going to pay it.
SCOZZAFAVA: So, the water districtís paying for this and not the County? Is my question.
HOLZER: Thatís correct Tom.
DELORIA: Yeah, yeah, thatís a substantial cost Roy and glad that you have the funds available for it. Okay, any further discussion? All right, all in favor, say aye? Any opposed to anything? Resolution carried.
RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER EXECUTE A CONTRACT AMENDMENT WITH TOWN AND COUNTY BRIDGE AND RAIL IN AN AMOUNT NOT TO EXCEED $93,988.00, FOR WATERLINE REPAIRS UNDER A BRIDGE ON NYS ROUTE 86 IN THE TOWN OF WILMINGTON WITH FUNDS TO COME FROM BUDGETED FUNDS.† DELORIA, DEZALIA
DELORIA:† Jimmy, Iím assuming that we just passed both of those resolutions the way you put them forth and then weíll separate them at Ways and Means?
DOUGAN: If everyoneís comfortable with my descriptions, because now weíre awarding a contract amendment to Town and County, that contractor that Essex County has a contract with. So, just as long as everybodyís comfortable, thatís great.
DELORIA: Okay, number eighteen Jim.
DOUGAN: Number eighteen is a credit change order. I donít get to say that very often, so, Iíll just say it twice, itís a credit change order in the amount of $205,887.06 and, so, Iím asking to authorize this credit change order with Luck Brothers. This is from the Blue Ridge Road Pavement Preservation Project. Also, asking authority for the County Chairman or County Manager execute the change order. Weíve discussed some of these federal aid projects in the past, but itís been awhile. This was bid as a unit price contract, where they develop an estimated quantity of certain things, earth work, things like that, and so I tried to provide a little bit of an example to see why itís such a big change order. The fact of the matter is we didnít use a lot of the quantities that were in the bid and so weíre not going to pay the contractor for work that they didnít do.
DELORIA: Very good, anybody want to move this resolution? Roy. Do I have a second? Joe
RESOLUTION AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER EXECUTE A CREDIT CHANGE ORDER IN THE AMOUNT OF ($205,887.06), WITH LUCK BROTHERS, INC. FOR THE BLUE RIDGE ROAD PAVEMENT AND PRESERVATION PROJECT. HOLZER, GIORDANO
DELORIA: Any questions on this? Anybody else? Okay, all in favor signify by saying aye? Any opposed? Resolution carries.
DOUGAN: Okay, so number nineteen is basically kicking off our next federal aid funded bridge project. This is the Tahawas Road over Sanford Lake Bridge Project, received from New York State DOT. The master agreement, so this is the first step, a resolution authorizing the implementation funding, in the first instance, 100% of the federal aid and state Marchiselli program aid eligible costs of a transportation, federal aid project and appropriating funds therefore.
DELORIA: Okay, do I have a motion from the committee to move this?
WINEMILLER: Iíll move it.
DELORIA: Thank you Davina. Do I have a second? Thank you Clayton.
RESOLUTION AUTHORIZING THE IMPLEMENTATION AND FUNDING THE FIRST INSTANCE 100% OF THE FEDERAL-AID AND STATE ďMARCHISELLIĒ PROGRAM-AID ELIGIBLE COSTS OF A TRANSPORTATION FEDERAL-AID PROJECT AND APPROPRIATING FUNDS THEREFORE.† (TAHAWUS ROAD OVER SANFORD LAKE BRIDGE REPLACEMENT PROJECT) WINEMILLER, BARBER
DELORIA: Moved for discussion. All in favor signify by saying aye? Any opposed? Resolution carries.
DOUGAN: Number twenty is awarding the engineering for these first phases of that Tahawas Road Bridge. So, this resolution is authorizing a contract with Foit-Albert Associates, in an amount not to exceed $337,000.00 for professional engineering services associated with Tahawas Road over Sanford Lake. This includes the preliminary and detailed design, meeting DOT standards and further authorizing the County Chairman or County Manager to execute that contract.
DELORIA: Okay, motion to move this resolution from the committee? Stephanie, thank you. Tom, that you for the second.
RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER EXECUTE A CONTRACT WITH FOIT-ALBERT ASSOCIATES, PC IN AN AMOUNT NOT TO EXCEED $337,000.00 FOR PROFESSIONAL ENGINEERING SERVICES ASSOCIATED WITH THE TAHAWUS ROAD OVER SANDFORD LAKE BRIDGE REPLACEMENT PROJECT LOCATED IN THE TOWN OF NEWCOMB.† DEZALIA, SCOZZAFAVA
DELORIA: All in favor signify by saying aye? Any opposed? Resolution carried.†
Jim, you have a couple of discussion items, do you want to go through those?
DOUGAN: Yeah, real quickly, Iíll try and leave Alice exactly one minute to talk, to talk to you guys. The Town of Keene, Gulf Brook, Phase 3 Project is being funded by the Governorís Office of Storm Recovery, the bids are out. Theyíre due later this week. If the bids are reasonable and accurate, I will be requesting a resolution to award at Full Board. This process with GOSR is long and arduous, Joe Pete can attest to that, he and I both had a full head of hair before we started working with GOSR. The, part of the reason for the need to award it on March 1st, assuming everything is good is that the Army Corps of Engineers Permit requires that the trees that have to be removed or done before the bat prohibition period starts on April 1st and we just got final easements back on January 26th. So, sorry for the short timeframe, but I wanted you to be aware that at Full Board, Iíll be requesting that, assuming bids are good.
DELORIA: Thatís great, I thank you. Any questions on that topic?
Next one Jimmy, the Hazardous Waste?
DOUGAN: Yup, so Household Hazardous Waste, as you can see, we were paid in 2018. We applied for, we had previously applied for 2019ís grant reimbursement. We just filled out, last month, the 2020 grant reimbursement and have sent that in. So, does the Board want to conduct Household Hazardous Waste Days in 2020 and if so, do you want start talking locations or are we way too early with COVID 19 and some of those concerns still going on?
DELORIA: Jimmy, refresh my memory, did we do this in 2020?
DOUGAN: We put in on hold and in 2020 we held on event in early September; okay? Here at the DPW offices, just the one. In the past, weíve held in 2019 and 2019, we had four events, both of those years.
DELORIA: My, my personal feelings, if donít provide a place for people to bring the stuff, itís going to end up over the bank. So, my recommendation would be move forward with a plan. Letís see how itís going to fit into COVID and everything else and then come back to us when you have more information. The Committee is welcome to chime in on this.
DEZALIA: I agree with you Robin. Iíve had a few people already asking, because of the limited amount of events that we had in 2020. Iíve had people calling to see if we were going to have it in 2021, so I know, I agree, itís going to end up somewhere, if we donít provide a place for them to take it.
DELORIA: I would like to see North Hudson as the location that Newcomb brings theirs down to. Thatís worked out very good in the past, but we would need, you know ensure that thatís all set up ahead of time, so, Iím not questioned when I bring our stuff down.†††
WINEMILLER: Robin, I agree, we should definitely hold the events, even if we only have a couple. I would like to recommend that we have one in North Elba. So, that we have maybe one in the northern section of the county and one in the southern, at least. Two, you know one in the north and one in the south, so that it gives people an opportunity to drop off that waste without having to drive several hours each way.
DELORIA: Correct, anybody else that would like to comment on this particular topic?
GIORDANO: Yeah, I just, so, Jim, how did last yearís fair in comparison the previous years?
DOUGAN: Well, last year, just holding one event, we still had nearly $32,000.00 worth of material that we picked up. In previous years, for example, 2019, we went held 4 events, it totaled about $85,000.00. So, the numbers were up, coming to Lewis. There were a lot of phone calls, a lot of people asked about North Elba throughout the year. Remember, part of the reason we were put on hold a little bit was because weíre been waiting for money from DEC for so long. Part of why Iím asking, right now, is if we are going to do this and especially if weíre going to have a number of events, I want to get on the vendorís schedule and also have a little more time to coordinate, as weíre going to have to do with COVID, Iím sure.
GIORDANO: How many, how much has DEC given us in the past?
DOUGAN: They give us 50%. We turn in all of our costs, cost to advertise, the cost for the vendor, our costs for setting up cones and things like that and then they give up 50% back when they pay us. They didnít, they didnít pay us in 2017.
GIORDANO: Okay, and as far as COVID concerns, like last year, in terms of how it was operated, were there any concerns about people being respectful for the precaution measures that were put in place?
DOUGAN: No, it seemed to go fairly smooth. The vendor was, themselves, wearing masks. Thereís a very short amount of time that the public that is bringing this into the site is out of their car. So, it seemed to go pretty smooth.
GIORDANO: Okay, Iíd be in fair of resuming what we had from back in 2019 and Iím trying to recall, we had four, four locations in 2019; right?
DOUGAN: Thatís correct
GIORDANO: Can you refresh our memories, because I donít remember?
DOUGAN: North Elba, one here in Lewis. We had one, I think in 2019, is when we did one in Moriah; correct?
SCOZZAFAVA: Yes, yup
DOUGAN: And then the other one was, was either North Hudson or Ticonderoga, switched back and forth.
DELORIA: Yeah, North Hudson was 2018-2019.
GIORDANO: Okay, so Robin, I donít know what you want to do. I know that we had three in previous years and then we moved to the fourth one the last time. But, I agree with the comments that are being said, about just not wanting to see this disposed of inappropriately.
SCOZZAFAVA: I support it and I have no issue with North Hudson being a site. Obviously people, I donít think, Jim, there was a big difference between what was collected in Moriah or whatís been collected in North Hudson, so I think people in the southern end of the county are going to either location.
DOUGAN: Yeah, I donít know the numbers, exactly, but each year that Iíve been here it seems like the numbers are going up slightly. You know, we budgeted, a few years back at it costing around $80,000.00 and it was growing, slowly, $85,000.00 the next year, $90,000.00 the next year and then this, you know, just having one event in 2020 was, you know, almost a third of that, $90,000.00 that we had the year before.
DELORIA: Yeah and I want the committee to understand that I wasnít looking for a favor for Newcomb, but they were in North Hudson in 2018 and 2019 and that was the only reason I threw that out there, but I do like the proximity that works for us.
Why donít you get moving on this and then come back to us with some more information and youíll need the Full Board to adopt this anyway; correct?
DOUGAN: Yeah, Iíll reach to the vendor for the dates; okay? Weíll spread them from early summer to late summer, thatís typically when we do them and then Iím sure weíll stick with the locations that weíve used before. So, we can finalize which four, exactly at that next discussion.
DELORIA: Yup, Iím good with that. Okay, Jim, you took six minutes of Aliceís one minute that gave her. So, Alice what do you have for us today?
DOUGAN: You canít trust me Alice, you know that.
HALLORAN: Is it my turn, then?
DELORIA: Youíre ready Alice, you got the floor.
HALLORAN: Okay, we hired a new conservation technician, Joseph Braun, so hopefully, youíll meet him in the next few months, in your town or in person, sometime and thatís it. Weíre just continuing to work on the same stuff that youíve seen in the reports. So, does anyone have any questions?
DELORIA: I want to borrow your cedar spring, again, Alice. So, weíll come and get that.
HALLORAN: Sounds fantastic.
DELORIA: Weíll hit that embankment a second time, itís quite steep and Iíd rather get some good, heavy sod build up there, so it doesnít erode. So, weíll hook up with you in the spring.
Okay, any questions for Alice? Youíre good to go.
DELORIA: Anything to come from the floor of the committee?
GIORDANO: Robin, can I just, I just want to give a thanks to Jim Dougan, for him and his department, the residents along Long Black Point Road have brought to my attention about a large leaning tree and they were swift to attend to it and remove it. So, I just wanted to say thank you.
DOUGAN: Thanks Joe, Iíll pass that along to my guys. Itís, theyíre the ones who do the hard work, but thanks.
GIORDANO: Yeah, welcome.
DELORIA: Okay, if thereís nothing else, we stand adjourned.
DOUGAN: Thanks everyone.††
AS THERE WAS NO FURTHER BUSINESS TO COME BEFORE THE DPW COMMITTEE, IT WAS ADJOURNED AT 10:07 AM.
Judith A. Garrison, Clerk
Board of Supervisors