Buildings and Facilities Task Force
Monday, May 1,
2023 - 9:00 am
Steve McNally - Chairman
Chairman McNally called
this task force to order at 9:00 am with the following in attendance: Robin
DeLoria, Derek Doty, Shaun Gillilland, Roy Holzer, Steve McNally, Jim Monty,
Matt Stanley, Ike Tyler, Mark Wright, Jim Dougan, and Mike Mascarenas. Noel
Merrihew was absent.
Also present: Andrew Stanley, Dina Garvey, Anna Reynolds,
Bill Johnston, Laurie Davis and Nancy Page.
MCNALLY: Alright, Jimmy, you don’t have a handout today?
DOUGAN: I do have one handout which is just handing this around, if people want
that.
MCNALLY: Because of time
constraints, if anybody has any questions Jimmy is always available.
MASCARENAS: These are just
the ongoing work.
DOUGAN: Andrew, did have a presentation, but it looks like we’re
having a little technical difficulties.
MCNALLY: What was the
presentation on?
DOUGAN: It was on two
things, the Ag and Youth Center where we stand with that and
also with the demo of the old jail. I can walk you through things and if
he happens to be able to solve the technical difficulties, great.
MCNALLY: A quick thing on
the jail.
DOUGAN: You want the old
jail, first?
MCNALLY: Yup
DOUGAN: So, the old jail.
We had some meetings this month and visited some different sites. Mike and I
met with the County Clerk, the District Attorney, Public Defender, Board of Elections to discuss everything that’s stored in
the old jail and the pod, right now and start working on space where we could
take some of that storage. So, we visited a few sites.
There’s a building for sale, over here, next to
community resources, the former St. Joe’s.
MASCARENAS: They’re still in it, ACAP owns it.
DOUGAN: So, we visited
that with Mr. Monty, took a look at that building. we visited the basement of what building is it?
MONTY: It used to be the
old Lewis school, it’s the town courthouse.
DOUGAN: We looked at the
basement there. Mike visited our basement at DPW and we
walked through the Public Safety Building and we toured the pod with them,
looking for space of where we might move all the records and voting machines
and the building up in Lewis had some nice space there. I think some others
here should take a look at some potential for things
at the Public Safety Building.
MASCARENAS: In terms of
timeline and those kinds of things, for the voting machines, we have ordered
the other voting machines that were approved by the
Board. The new ones are slightly smaller, but not that much smaller. I would like those, at the very least, when they come back from the
November election, our goal would be to utilize those new machines during the
November election in terms of getting ahead of the presidential election that’s
going to happen next year and not have a lot of chaos for the voters, to go to
their new home, wherever that maybe.
TYLER: What happens to
the old machines?
MASCARENAS: The old ones,
right now, we did ask that question of Board of Elections and they’re trying to see if the company will purchase them
back, because you can’t currently get parts of any of those. Some counties are
still using those, they’re turning into end of life,
so they may be useful in terms of being able to provide repair parts for
machines, but stay tuned on that. They haven’t got an
answer yet, back in that. So, that’s what we’re
looking to do with them.
The space up in the Lewis
facility, is actually, in terms of travels last week
is probably the best space available. I do have an appointment set up with the
County Clerk’s office to go review that space to see if it would work for
records, minimally. In a perfect world I would love to
have the voting machines wherever Elections ends up residing, whether it be
temporary of long term. I just think that’s a better
plan than having separate buildings for the voting machines than where they are
located. Only because those machines do have to be plugged in periodically. They
have battery backup in terms of that, so they have to be plugged
so that battery is fully charged all the time. Easier to do that if you’re near them then in a separate space. I also think the
confidentially and protection of those machines is critical and they need to be
in an area that is secure and people have eyes on them at all times. It a big
investment, the way elections are going, security of the elections is critical.
I would, like I said in a perfect world I think that’s
what we need to do. I would like to schedule a visit up to the Public Safety
Building with a small group of us. I have met with the Sheriff, I have met with
Emergency Services personnel, we’ve walked through
that facility. We’ve looked at space up there, whether
or not they can accommodate all of our needs is still yet to be determined, but
I would like to ask that Steve, perhaps the Chairman and the maybe the
Vice-Chairman come up with us and go through that building and see what’s
potentially available.
MCNALLY: So, do we have a
place to do their training? What would we do with the people for the elections
that do the training in the pod?
MASCARENAS: Well, that’s just it, again, right now they’re doing the majority
of their training up at the Public Safety Building, anyhow. It works out really
well for them to do that training there.
MCNALLY: So, basically storage. If we can figure out the storage we should be good.
MASCARENAS: That’s right, on a side note I do have Jim pricing up
another pod like structure. I don’t know if you’ve heard anything on that yet?
DOUGAN: I have spoken with
the company out of Albany who is pricing it up. He’s going to give me an off
the shelf, you know a typical unit that they have that would be that space and
then he’s also giving me a price for something a little more custom based on
exactly what we’re using it for. I expect that price in another 10 days,
probably.
MCNALLY: Do you want to
talk about the jail?
DOUGAN: The only other
thing about the old jail would be that we do, Andrew has developed a bid for
the asbestos abatement. We already have the survey done for the actual old jail
area. The connection to the old jail and the sheriff’s residence when the
Public Defender was previously, he’s getting a price from Atlantic testing to
come and do the survey for that area. That area was never
done. So, they’re on contract with us for
asbestos and those kinds of things, so he’s getting a price on that. If it’s more than $5,000.00 I’ll be bringing it to the Board
for review before we move forward.
MCNALLY: Are you working
on the bid for removal of the building, also?
DOUGAN: Yeah, we’ll continue to work on that. We’re
planning on relocating the utilities and those kinds of things first. The water
relocation and putting a water valve in is already in a set of drawings that is
with Purchasing right now for the two pump station projects that were already
budgeted. We’ve included it with that. We feel that
anybody that’s going to be on site with an excavator to put in those new
manholes and do that work while they’re on site would do that little bit of water
work, so hopefully that will progress.
MCNALLY: What’s your best case scenario for getting that jail out of
there?
DOUGAN: It’s definitely going to be 2024. I’m
hoping to actually have a bid for the old jail ready to be bid late this fall,
so that somebody can come in and have most of next year to do it.
MASCARENAS: Steve, just
so you know, the critical piece is really the pod this
year, in terms of that and relocating those utilities and that would put us in
a good position to get that jail down last year. That’s
really our timeline.
MCNALLY: Perfect and
anything else on facilities, besides Cornell Building?
DOUGAN: No, I think we’re ready to go to that.
MCNALLY: Okay,
unfortunately, because of some, we’re going to have to
do this in executive session, because there’s resumes involved with this on our
scoring.
GILLILLAND: And it’s discussion of contracts.
MCNALLY: And it is a
contract discussion.
THE TASK FORCE ENTERED
EXECUTIVE SESSION AT 9:11 AM AND RECONVENED INTO REGULAR SESSION AT 9:30 AM.
MCNALLY: We’ve looked at our RFPs and would someone like to motion to
hire AEDA for the engineering work at the Cornell Building.
RECOMMENDATION TO ACCEPT
THE RPF FROM AEDA FOR ENGINEERING WORK AT THE CORNELL COOPERATIVE EXTENSION
BUILDING.
Holzer, Monty
MCNALLY: All in favor? Opposed? Okay and we’ll bring it to
the floor today.
PAGE: I just have a
couple of questions? I want to know who the principals
at AEDA?
DOUGAN: The principal
owner?
PAGE: No, the principals
who would be working on the project.
DOUGAN: The principal
owner of the company is Andy Abdallah and then his son, Jim and then the
principal architect for the firm, his name is Shane Chantelle.
PAGE: And so all three of
them would be working on it?
DOUGAN: I’m sure, they also have other staff that will be doing
things like mechanism design, structural engineering.
MCNALLY: Anything else
for building? Great, thank you and thank you for all your work.
AS
THERE WAS NO FURTHER BUSINESS TO COME BEFORE THIS BUILDING AND FACILITIES, IT WAS ADJOURNED AT 9:33 AM
Dina Garvey, Deputy Clerk
Board of Supervisors