DPW - COMMITTEE

Monday, May 15, 2023 - 9:30 AM

Robin DeLoria, Chairperson

Clayton Barber, Vice-Chairperson

Vice-Chairman Barber called this DPW Meeting to order at 9:30 am with the following Supervisors in attendance: Clayton Barber, Stephanie DeZalia, Shaun Gillilland, Charlie Harrington, Roy Holzer, Steve McNally, Noel Merrihew, James Monty, Tom Scozzafava, Matt Stanley, Ike Tyler, Davina Winemiller, Margaret Wood and Mark Wright. Robin DeLoria, Derek Doty, Ken Hughes and Joe Pete Wilson were excused.

Department Heads present: Jim Dougan, Judy Garrison and Michael Mascarenas.

Also present: Alice Halloran.

News media: Sun News – Alana Penny

BARBER: I will call this DPW meeting to order, please stand for the pledge. Mr. Dougan. Would you like to start with resolutions?

DOUGAN: Good morning. Yes, if we can start with resolutions that would be great. The first two resolutions kind of go together. They are both for the Water Street project bridge that came into working order about a year ago. We’re finally able to clean up the projects with DOT so the first one is a change order with the architectural firm CPL Architects, Engineers, Landscape Architects and Surveyors. It’s a change order in an amount not to exceed $62,520.37, that’s for extra construction phase services, they had to keep a construction observer inspector on site for an additional nine weeks from what they originally planned. So, this is a Federal Aid funded project which means 80% is coming from Feds and 15% is coming from the state and 5% comes from us so the short of it is the contractor that did the work used a qualified woman owned, minority owned business to do the driving of the micro piles to try to meet those goals and that company in of itself was on site for an additional six weeks than they originally planned so they had to have a full time inspection.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CHANGE ORDER WITH CPL ARCHITECTS, ENGINEERS, LANDSCAPE ARCHITECTS AND SURVEYORS DPC FOR PROFESSIONAL ENGINEERING SERVICES TO INCLUDE CONSTRUCTION ADMINISTRATION AND CONSTRUCTION INSPECTION SERVICES FOR THE WATER STREET OVER THE BRANCH BRIDGE REPLACEMENT PROJECT LOCATED IN THE TOWN OF ELIZABETHTOWN, IN AN AMOUNT NOT TO EXCEED $62,520.37, WITH FUNDS TO COME FROM BUDGETED FUNDS. Holzer, DeZalia

BARBER: Discussion? All in favor, opposed – carried.

DOUGAN: The next one is a credit change order to the contractor themselves so, this was a unit price bid at the end of the day there were certain units that did not need to be installed also there was a credit provided by the contractor to pay for a majority of those additional weeks of construction inspection that you saw up above because of the delays they had so this is a credit change order in the amount of ($73,131.24) to Winn Construction services.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CREDIT CHANGE ORDER IN THE AMOUNT OF ($73,131.24), WITH WINN CONSTRUCTION SERVICES FOR GENERAL CONSTRUCTION FOR THE WATER STREET OVER THE BRANCH BRIDGE REPLACEMENT PROJECT LOCATED IN THE TOWN OF ELIZABETHTOWN. Wright, Holzer

BARBER: Discussion? All in favor, opposed – carried.

DOUGAN: The next is to start construction on our next Federal aid funded project. This would be authorizing the purchasing agent to award contract to ING Civil Inc., in the amount of $3,211,400.00, for the Tahawus Road over Sanford Lake Bridge Replacement project. It’s located in Newcomb. It’s budgeted funds, 80% Federal, 15% NYS and 5% local.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO AWARD CONTRACT TO ING CIVIL INC., IN THE AMOUNT OF $3,211,400.00, FOR THE TAHAWUS ROAD OVER SANFORD LAKE BRIDGE REPLACEMENT PROJECT LOCATED IN THE TOWN OF NEWCOMB WITH FUNDS TO COME FROM BUDGETED FUNDS. Winemiller, Wright

BARBER: Discussion? All in favor, opposed – carried.

DOUGAN: So number four is our term contract engineering firm H&T Engineering. This would authorize a contract amendment in the amount of $16,500.00, for us to finish the final design and then have construction phase services for the Sheldrake Road Bridge right in the Town of Jay. We would be repairing the concrete abutments and bridge bearing with that. Funds are to come from budgeted funds.

RESOLUTION AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH H&T ENGINEERING IN AN AMOUNT NOT TO EXCEED $16,500.00, FOR PROFESSIONAL ENGINEERING INCLUDING FINAL DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE SHELDRAKE ROAD OVER EAST BRANCH OF THE AUSABLE BRIDGE REHABILITATION PROJECT LOCATED IN THE TOWN OF JAY, WITH FUNDS TO COME FROM BUDGETED FUNDS. DeZalia, Harrington

BARBER: Discussion? All in favor, opposed – carried.

DOUGAN: The next two are about solid waste equipment. We went out to bid for some dumpsters and some recycling containers. The first one would be awarding a purchase order to Wastequip Manufacturing Co. LLC. It’s in the amount of $52,674.56, that will be four new open top dumpsters and two new of the recycling compartmentalized dumpsters with the A frame covers on the top.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO PURCHASE FOUR (4) NEW TOP DUMPSTERS AND TWO (2) NEW RECYCLING DUMPSTERS IN THE DPW - SOLID WASTE, FROM WASTEQUIP MANUFACTURING LLC IN AN AMOUNT NOT TO EXCEED $52,674.50, WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER. Scozzafava, Wright

BARBER: Discussion?

WINEMILLER: I just had a quick question. Are these the dumpster used at all the landfill locations?

DOUGAN: Yup.

WINEMILLER: So these would just be rotated around to different towns?

DOUGAN: Yup.

WINEMILLER: Thank you.

DOUGAN: We will probably end up taking an even six and immediately pulling them out of stock because they are so bad, so full of holes.

WINEMILLER: Right, exactly. Thank you.

BARBER: Further discussion? All in favor, opposed – carried.

DOUGAN: And number six is for a new construction C&D trailer so this is authorizing the purchasing agent to award a purchase order to MAC Trailer Manufacturing. It’s in the amount of $111,143.00, that is for an open top trailer that we haul C&D with most of the trailers you see on the site are those closed ones with compactors pushing through but this is for C&D.

RESOLUTION AUTHORIZING THE PURCHASING AGENT TO PURCHASE A 2024 MAC 100CY MOVING FLOOR TRAILER IN THE DPW - SOLID WASTE, FROM MAC TRAILER MANUFACTURING INC. IN AN AMOUNT NOT TO EXCEED $111,143.00, WITH FUNDS TO COME FROM BUDGETED FUNDS AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID PURCHASE ORDER. Scozzafava, Wood

BARBER: Discussion? All in favor, opposed – carried. Anything else?

DOUGAN: That’s all I have for resolutions. We start paving today. We’re doing our best to keep a paving crew together. We are reaching out to the towns to help as much as we can with trucking or flaggers or all those things so if your Highway Superintendents tell you that we’re calling and bugging them a lot that’s probably what it is about. We also, tomorrow we start the once a week welder training class with 4H that starts up at the shop and we continue to try and hire.

SCOZZAFAVA: Did we ever come up with an agreement with the towns for paving?

DOUGAN: We did not Tom. No. I know you suggested that we come up with some kind of an agreement between the towns and the county and I honestly haven’t worked on it yet.

SCOZZAFAVA: I mean if you’re paving in Moriah on a town road we should be there helping.

MASCARENAS: I agree.

SCOZZAFAVA: So I just feel that we should have some sort of formal agreement. Jim, you’re going to get hung again, you are. You are going to be right in the middle of a big project with no help.

DOUGAN: Yeah, I understand. What Tom’s describing is we’ve had some that we pay for and they’ve left at 1:30 in the afternoon and we’re still paving their road.

MONTY: Where are you starting Jim paving?

DOUGAN: Today we’re up in Willsboro. We are shimming on Sunset Drive and the Point Road partly because Jointa Lime is who is supplying that asphalt and who is able to provide us asphalt right now. They could commit to some trucks to haul stuff delivered to us. I’ve got about 18 different roads, 10 of them are priority the other 8 we’ll just see how our workforce is or how much the towns can help us. They could push off to next year. We do have a bid out for a contractor to do paving for us which that bid is due in the next week or so and we may have to consider that if I don’t hire anybody else.

MONTY: Can you send me a schedule of what your tentative plans are to go so I can make sure my Superintendent gets it?

DOUGAN: I can send you a tentative schedule sure.

MONTY: Just a tentative.

DOUGAN: I can send everybody a tentative.

MONTY: Sometimes it doesn’t come to my office.

DOUGAN: It’s based on weather. It’s based on those trucks. It’s based on who has stuff ready. If we are paving for your town and we are paving in the area it’s a lot less moving of equipment if we can stay there and get it done but if you’re not ready then we can’t.

TYLER: I’m not on this committee but I just want to tell you Josh is the guy’s name out there at the county? And my highway superintendent gives him 110%.

MONTY: Your head foreman.

DOUGAN: Jason Fraiser? Yup.

TYLER: Yes I mean they get along and he’s been very helpful to us like I said anything we can do to help out we’ll be there.

DOUGAN: Great, I appreciate that.

MASCARENAS: I just want to add to what Tom was eluding to I think if the expectation from a community is that the county assist with your paving the ask is going to be that the towns also help the county get that job done in their towns. You’ve got to understand that we’re down crews. It’s a big ask of our crews and it’s a lot of work and overtime and those sorts of things so I think in order to get this accomplished this summer we are going to need participation from the towns that are requesting we do work for them. If that makes sense?

SCOZZAFAVA: Absolutely.

BARBER: Anything else?

STANLEY: I’m not on the committee but Jim I want to give a shout out to you and your crew for that flood that happened last week up in Jay. I mean, no way would I have thought Stickney Bridge road would have been open that same day after seeing that flood at three in the morning but great job by you and your crews to get that done and I thank you very much.

DOUGAN: Thank you. You said that before and I did pass that along to my Foreman that was on the job and when they hear from any of you it does make a difference. It’s not just me being me, the guy pushing and somebody complaining at them as the Chairman smiles, so it does mean a lot so thank you. I always try and pass that along.

BARBER: Anything else for Jim? Do you have anything else?

DOUGAN: That’s all I have. Thank you.

BARBER: Alice.

HALLORAN: Good morning. Big Educational events month for us we have the Northern Adirondack Regional Envirothon on the 4^th, four teams from two schools in Essex County and the Beaver Battalion from Keene were the Essex County winners so they can go onto the State event and then tomorrow we have Environmental Field Days at the fairgrounds for 5^th and 6^th graders from Essex County so we have about 250 kids coming.

We did have one employee leave to go to NRCS so we’re hoping to hire and all of our spring buffer plantings were done and we’re doing more plantings this fall and I think that’s the highlights.

BARBER: Any questions for Alice?

GILLILLAND: Who left?

HALLORAN: Paige Lamb

BARBER: Is there anything else for Alice?

WINEMILLER: Can you explain the live edge plow reimbursement?

HALLORAN: That is for those plows that do a better job, I guess they can flex a little for the paving because they have more parts to them so our board decided to reimburse the towns up to $2,000, the first twelve towns that signed up but I only have eleven so if your town would like to sign up.

WINEMILLER: Alright, thank you.

BARBER: Okay, anything else?

HARRINGTON: Yes, I’ve had a discussion with you previously about the severe infestations of Japanese beetle larva in lawns specifically in Crown Point perhaps in other towns in Essex County. I’ve also been in contact with Cooperative Extension I have provided for them samples of the larva they have specific remedies to solve this issue one of them being a very successful organic spray. I feel that it’s either up to Soil and Water or Cooperative Extension to put out a news release in regards to that. It’s very important that people should know that if they purchase pesticides that if they are not applied at a specific time then you’ve wasted money and you will not solve the situation. I feel that it’s critical that people are made aware from agencies that have the expertise to put that knowledge out there. I don’t know if it’s under your responsibility or if it’s under Cooperative Extension agent but regardless I do feel that the public needs to be made aware.

HALLORAN: Okay I can definitely talk to our local CCE and between us we can figure out a way to get the word out about that.

HARRINGTON: Okay so your organic application should be done in June so there’s not much time.

HALLORAN: Okay.

BARBER: Is there anything else?

HARRINGTON: Yes, I have a resolution of condolence for a citizen in Crown Point that being Paul Burns. Paul had been employed by the county and many, many towns as a computer technician.

RESOLUTION OF CONDOLENCE TO THE FAMILY OF PAUL BURNS. Harrington, unanimous

BARBER: Is that it? Anything else to come before this board? Okay we stand adjourned.

As there was no further discussion to come before this DPW committee it was adjourned at 9:45 a.m.

Respectfully submitted,

Judith Garrison, Clerk

Board of Supervisors