DPW - COMMITTEE
Monday, May 15, 2023 -
9:30 AM
Robin DeLoria, Chairperson
Clayton Barber, Vice-Chairperson
Vice-Chairman Barber called this DPW Meeting to
order at 9:30 am with the following Supervisors in attendance: Clayton Barber,
Stephanie DeZalia, Shaun Gillilland, Charlie Harrington, Roy Holzer, Steve
McNally, Noel Merrihew, James Monty, Tom Scozzafava, Matt Stanley, Ike Tyler,
Davina Winemiller, Margaret Wood and Mark Wright. Robin
DeLoria, Derek Doty, Ken Hughes and Joe Pete Wilson were excused.
Department Heads present: Jim Dougan, Judy
Garrison and Michael Mascarenas.
Also present: Alice Halloran.
News media:
Sun News – Alana Penny
BARBER:
I will call this DPW meeting to order, please stand for the pledge. Mr. Dougan.
Would you like to start with resolutions?
DOUGAN:
Good morning. Yes, if we can
start with resolutions that would be great.
The first two resolutions kind of go together. They are both for the Water Street project
bridge that came into working order about a year ago. We’re finally able to clean up the projects
with DOT so the first one is a change order with the architectural firm CPL
Architects, Engineers, Landscape Architects and Surveyors. It’s a change order in an amount not to
exceed $62,520.37, that’s for extra construction phase services, they had to
keep a construction observer inspector on site for an additional nine weeks
from what they originally planned. So,
this is a Federal Aid funded project which means 80% is coming from Feds and
15% is coming from the state and 5% comes from us so the short of it is the
contractor that did the work used a qualified woman owned, minority owned
business to do the driving of the micro piles to try to meet those goals and
that company in of itself was on site for an additional six weeks than they
originally planned so they had to have a full time inspection.
RESOLUTION
AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CHANGE ORDER
WITH CPL ARCHITECTS, ENGINEERS, LANDSCAPE ARCHITECTS AND SURVEYORS DPC FOR
PROFESSIONAL ENGINEERING SERVICES TO INCLUDE CONSTRUCTION ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES FOR THE WATER STREET OVER THE BRANCH BRIDGE
REPLACEMENT PROJECT LOCATED IN THE TOWN OF ELIZABETHTOWN, IN AN AMOUNT NOT TO
EXCEED $62,520.37, WITH FUNDS TO COME FROM BUDGETED FUNDS. Holzer, DeZalia
BARBER: Discussion?
All in favor, opposed – carried.
DOUGAN: The next one is a credit change order
to the contractor themselves so, this was a unit price bid at the end of the
day there were certain units that did not need to be installed also there was a
credit provided by the contractor to pay for a majority of those additional
weeks of construction inspection that you saw up above because of the delays
they had so this is a credit change order in the amount of ($73,131.24) to Winn
Construction services.
RESOLUTION
AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CREDIT CHANGE
ORDER IN THE AMOUNT OF ($73,131.24), WITH WINN CONSTRUCTION SERVICES FOR
GENERAL CONSTRUCTION FOR THE WATER STREET OVER THE BRANCH BRIDGE REPLACEMENT
PROJECT LOCATED IN THE TOWN OF ELIZABETHTOWN.
Wright, Holzer
BARBER:
Discussion? All in favor, opposed
– carried.
DOUGAN:
The next is to start construction on our next Federal aid funded
project. This would be authorizing the purchasing agent to award contract to
ING Civil Inc., in the amount of $3,211,400.00, for the Tahawus Road over
Sanford Lake Bridge Replacement project.
It’s located in Newcomb. It’s
budgeted funds, 80% Federal, 15% NYS and 5% local.
RESOLUTION
AUTHORIZING THE PURCHASING AGENT TO AWARD CONTRACT TO ING CIVIL INC., IN THE
AMOUNT OF $3,211,400.00, FOR THE TAHAWUS ROAD OVER SANFORD LAKE BRIDGE
REPLACEMENT PROJECT LOCATED IN THE TOWN OF NEWCOMB WITH FUNDS TO COME FROM
BUDGETED FUNDS. Winemiller, Wright
BARBER:
Discussion? All in favor, opposed
– carried.
DOUGAN:
So number four is our term contract engineering firm H&T
Engineering. This would authorize a
contract amendment in the amount of $16,500.00, for us to finish the final
design and then have construction phase services for the Sheldrake Road Bridge
right in the Town of Jay. We would be repairing the concrete abutments and
bridge bearing with that. Funds are to
come from budgeted funds.
RESOLUTION
AUTHORIZING THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE A CONTRACT
AMENDMENT WITH H&T ENGINEERING IN AN AMOUNT NOT TO EXCEED $16,500.00, FOR
PROFESSIONAL ENGINEERING INCLUDING FINAL DESIGN AND CONSTRUCTION PHASE SERVICES
FOR THE SHELDRAKE ROAD OVER EAST BRANCH OF THE AUSABLE BRIDGE REHABILITATION
PROJECT LOCATED IN THE TOWN OF JAY, WITH FUNDS TO COME FROM BUDGETED FUNDS. DeZalia, Harrington
BARBER:
Discussion? All in favor, opposed
– carried.
DOUGAN:
The next two are about solid waste equipment. We went out to bid for some dumpsters and
some recycling containers. The first one would be awarding a purchase order to
Wastequip Manufacturing Co. LLC. It’s in
the amount of $52,674.56, that will be four new open top dumpsters and two new
of the recycling compartmentalized dumpsters with the A frame covers on the
top.
RESOLUTION
AUTHORIZING THE PURCHASING AGENT TO PURCHASE FOUR (4) NEW TOP DUMPSTERS AND TWO
(2) NEW RECYCLING DUMPSTERS IN THE DPW - SOLID WASTE, FROM WASTEQUIP
MANUFACTURING LLC IN AN AMOUNT NOT TO EXCEED $52,674.50, WITH FUNDS TO COME
FROM BUDGETED FUNDS AND FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY
MANAGER TO EXECUTE SAID PURCHASE ORDER.
Scozzafava, Wright
BARBER:
Discussion?
WINEMILLER: I just had a quick question. Are these the dumpster used at all the
landfill locations?
DOUGAN:
Yup.
WINEMILLER: So these would just be rotated
around to different towns?
DOUGAN:
Yup.
WINEMILLER: Thank you.
DOUGAN: We will probably end up taking an even
six and immediately pulling them out of stock because they are so bad, so full
of holes.
WINEMILLER: Right, exactly. Thank you.
BARBER: Further discussion? All in favor, opposed – carried.
DOUGAN: And number six is for a new
construction C&D trailer so this is authorizing the purchasing agent to
award a purchase order to MAC Trailer Manufacturing. It’s in the amount of $111,143.00, that is
for an open top trailer that we haul C&D with most of the trailers you see
on the site are those closed ones with compactors pushing through but this is
for C&D.
RESOLUTION
AUTHORIZING THE PURCHASING AGENT TO PURCHASE A 2024 MAC 100CY MOVING FLOOR
TRAILER IN THE DPW - SOLID WASTE, FROM MAC TRAILER MANUFACTURING INC. IN AN
AMOUNT NOT TO EXCEED $111,143.00, WITH FUNDS TO COME FROM BUDGETED FUNDS AND
FURTHER AUTHORIZNG THE COUNTY CHAIRMAN OR COUNTY MANAGER TO EXECUTE SAID
PURCHASE ORDER. Scozzafava, Wood
BARBER: Discussion? All in favor, opposed – carried. Anything else?
DOUGAN:
That’s all I have for resolutions.
We start paving today. We’re doing our best to keep a paving crew
together. We are reaching out to the towns to help as much as we can with trucking
or flaggers or all those things so if your Highway Superintendents tell you
that we’re calling and bugging them a lot that’s probably what it is
about. We also, tomorrow we start the
once a week welder training class with 4H that starts up at the shop and we
continue to try and hire.
SCOZZAFAVA:
Did we ever come up with an agreement with the towns for paving?
DOUGAN:
We did not Tom. No. I know you
suggested that we come up with some kind of an agreement between the towns and
the county and I honestly haven’t worked on it yet.
SCOZZAFAVA: I mean if you’re paving in Moriah
on a town road we should be there helping.
MASCARENAS: I agree.
SCOZZAFAVA: So I just feel that we should have
some sort of formal agreement. Jim,
you’re going to get hung again, you are.
You are going to be right in the middle of a big project with no help.
DOUGAN:
Yeah, I understand. What Tom’s
describing is we’ve had some that we pay for and they’ve left at 1:30 in the
afternoon and we’re still paving their road.
MONTY:
Where are you starting Jim paving?
DOUGAN:
Today we’re up in Willsboro. We are shimming on Sunset Drive and the
Point Road partly because Jointa Lime is who is supplying that asphalt and who
is able to provide us asphalt right now. They could commit to some trucks to
haul stuff delivered to us. I’ve got
about 18 different roads, 10 of them are priority the other 8 we’ll just see
how our workforce is or how much the towns can help us. They could push off to
next year. We do have a bid out for a contractor to do paving for us which that
bid is due in the next week or so and we may have to consider that if I don’t
hire anybody else.
MONTY:
Can you send me a schedule of what your tentative plans are to go so I
can make sure my Superintendent gets it?
DOUGAN: I can send you a tentative schedule
sure.
MONTY: Just a tentative.
DOUGAN: I can send everybody a tentative.
MONTY:
Sometimes it doesn’t come to my office.
DOUGAN: It’s based on weather. It’s based on those trucks. It’s based on who has stuff ready. If we are paving for your town and we are paving
in the area it’s a lot less moving of equipment if we can stay there and get it
done but if you’re not ready then we can’t.
TYLER: I’m not on this committee but I just
want to tell you Josh is the guy’s name out there at the county? And my highway superintendent gives him 110%.
MONTY:
Your head foreman.
DOUGAN:
Jason Fraiser? Yup.
TYLER:
Yes I mean they get along and he’s been very helpful to us like I said
anything we can do to help out we’ll be there.
DOUGAN: Great, I appreciate that.
MASCARENAS:
I just want to add to what Tom was eluding to I think if the expectation
from a community is that the county assist with your paving the ask is going to
be that the towns also help the county get that job done in their towns. You’ve got to understand that we’re down
crews. It’s a big ask of our crews and
it’s a lot of work and overtime and those sorts of things so I think in order
to get this accomplished this summer we are going to need participation from
the towns that are requesting we do work for them. If that makes sense?
SCOZZAFAVA:
Absolutely.
BARBER: Anything else?
STANLEY:
I’m not on the committee but Jim I want to give a shout out to you and
your crew for that flood that happened last week up in Jay. I mean, no way would I have thought Stickney
Bridge road would have been open that same day after seeing that flood at three
in the morning but great job by you and your crews to get that done and I thank
you very much.
DOUGAN: Thank you. You said that before and I did pass that
along to my Foreman that was on the job and when they hear from any of you it
does make a difference. It’s not just me
being me, the guy pushing and somebody complaining at them as the Chairman
smiles, so it does mean a lot so thank you.
I always try and pass that along.
BARBER:
Anything else for Jim? Do you have anything else?
DOUGAN: That’s all I have. Thank you.
BARBER: Alice.
HALLORAN:
Good morning. Big Educational
events month for us we have the Northern Adirondack Regional Envirothon on the
4th, four teams from two schools in Essex County and the Beaver
Battalion from Keene were the Essex County winners so they can go onto the
State event and then tomorrow we have Environmental Field Days at the
fairgrounds for 5th and 6th graders from Essex County so
we have about 250 kids coming.
We did have one employee leave to go to NRCS so
we’re hoping to hire and all of our spring buffer plantings were done and we’re
doing more plantings this fall and I think that’s the highlights.
BARBER:
Any questions for Alice?
GILLILLAND:
Who left?
HALLORAN:
Paige Lamb
BARBER:
Is there anything else for Alice?
WINEMILLER:
Can you explain the live edge plow reimbursement?
HALLORAN:
That is for those plows that do a better job, I guess they can flex a
little for the paving because they have more parts to them so our board decided
to reimburse the towns up to $2,000, the first twelve towns that signed up but
I only have eleven so if your town would like to sign up.
WINEMILLER:
Alright, thank you.
BARBER:
Okay, anything else?
HARRINGTON:
Yes, I’ve had a discussion with you previously about the severe
infestations of Japanese beetle larva in lawns specifically in Crown Point
perhaps in other towns in Essex County.
I’ve also been in contact with Cooperative Extension I have provided for
them samples of the larva they have specific remedies to solve this issue one
of them being a very successful organic spray.
I feel that it’s either up to Soil and Water or Cooperative Extension to
put out a news release in regards to that.
It’s very important that people should know that if they purchase
pesticides that if they are not applied at a specific time then you’ve wasted
money and you will not solve the situation.
I feel that it’s critical that people are made aware from agencies that
have the expertise to put that knowledge out there. I don’t know if it’s under your
responsibility or if it’s under Cooperative Extension agent but regardless I do
feel that the public needs to be made aware.
HALLORAN:
Okay I can definitely talk to our local CCE and between us we can figure
out a way to get the word out about that.
HARRINGTON:
Okay so your organic application should be done in June so there’s not
much time.
HALLORAN: Okay.
BARBER:
Is there anything else?
HARRINGTON:
Yes, I have a resolution of condolence for a citizen in Crown Point that
being Paul Burns. Paul had been employed
by the county and many, many towns as a computer technician.
RESOLUTION
OF CONDOLENCE TO THE FAMILY OF PAUL BURNS.
Harrington, unanimous
BARBER:
Is that it? Anything else to come
before this board? Okay we stand adjourned.
As
there was no further discussion to come before this DPW committee it was
adjourned at 9:45 a.m.
Respectfully submitted,
Judith Garrison, Clerk
Board of Supervisors